What are the responsibilities and job description for the Benefits Administrator position at Owl Cyber Defense?
Job Title: Benefit Administrator Department: Human Resources Reports to: Vice President, Human Resources Office: Columbia, MD Work Environment: Hybrid
Owl Cyber Defense is a leader and trusted partner in cyber security. We deliver solutions that protect and connect the world’s most critical networks. Owl’s product lines of cross domain, data diode, and portable media solutions provide the strongest available security checkpoints for threat prevention and secure data availability. Our in-depth expertise in security engineering at the operating system level enables us to help government and commercial customers meet ever-evolving cyber security threats.
Job Summary
Owl Cyber Defense is seeking an experienced Benefits Administrator to serve as the primary administrator for our employee benefits and leave programs. You will manage day-to-day benefits operations, ensure compliance with federal and state regulations, coordinate with vendors, and provide guidance to employees and managers. You will work closely with the VP of HR to execute the organization’s benefits strategy and maintain a seamless employee experience across our workforce.
Benefits Administration
Essential Duties and Responsibilities:
Education
Active DoD security clearance or the ability to obtain. Ability to travel - <10% travel to other company offices.Hybrid work schedule with location in MD/VA/DC.
About Owl Cyber Defense Solutions, LLC
Owl Cyber Defense Solutions, LLC is a fast-growing cybersecurity solutions company, holding a firm leadership position in network security and secure information transfer. It is a privately-owned US company with offices in Columbia, MD, Danbury, CT and Morrisville, NC. For more information, see http://www.owlcyberdefense.com.
Owl Cyber Defense is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive equal consideration for employment.
Owl Cyber Defense is a leader and trusted partner in cyber security. We deliver solutions that protect and connect the world’s most critical networks. Owl’s product lines of cross domain, data diode, and portable media solutions provide the strongest available security checkpoints for threat prevention and secure data availability. Our in-depth expertise in security engineering at the operating system level enables us to help government and commercial customers meet ever-evolving cyber security threats.
Job Summary
Owl Cyber Defense is seeking an experienced Benefits Administrator to serve as the primary administrator for our employee benefits and leave programs. You will manage day-to-day benefits operations, ensure compliance with federal and state regulations, coordinate with vendors, and provide guidance to employees and managers. You will work closely with the VP of HR to execute the organization’s benefits strategy and maintain a seamless employee experience across our workforce.
Benefits Administration
Essential Duties and Responsibilities:
- Administer all employee benefit programs, including medical, dental, vision, life, disability, FSA/HSA, 401(k), and voluntary benefits.
- Oversee enrollments, qualifying life events, terminations, and benefit changes.
- Maintain accurate data across HRIS and vendor systems; perform regular audits and reconciliations.
- Provide guidance on complex claims, escalations, and plan interpretation.
- Review, reconcile, and process vendor invoices; resolve billing discrepancies through coordination with Finance and vendors. Partner with Payroll to ensure accurate deductions and reporting.
- Develop and deliver employee benefit education sessions and materials.
- Coordinate annual open enrollment, including system setup, testing, communications, and vendor management.
- Maintain benefit guides, FAQs, and internal communications content.
- Administer company leave programs, including FMLA, ADA, state-specific leaves, and company policies.
- Serve as primary contact for employees and managers regarding leave eligibility, documentation, and return-to-work processes.
- Coordinate with third-party leave administrators to ensure regulatory compliance.
- Maintain accurate leave records and timely communication with stakeholders.
- Support benefit and leave compliance with ERISA, ACA, HIPAA, COBRA, FMLA, and applicable federal and state regulations.
- Coordinate annual compliance activities, including Form 5500 preparation, nondiscrimination testing, and required notices, in partnership with brokers and the VP of HR.
- Maintain plan documents and ensure timely distribution of required disclosures.
Education
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- CEBS, SHRM-CP,SHRM-SCP certification a plus.
- Minimum 5 years of experience in benefits and leave administration preferably in a high-growth or technology environment in a multi-state or multi-site organizations preferred.
- Strong knowledge of benefits laws and regulations (ERISA, COBRA, HIPAA, ACA, FMLA).
- Experience managing open enrollment and vendor relationships.
- Proficiency with HRIS/benefits platforms (ADP preferred).
- Excellent analytical, organizational, and problem-solving skills.
- Strong interpersonal and communication skills.
- Ability to manage multiple priorities while maintaining attention to detail.
- Effective team collaboration skills.
Owl Cyber Defense Solutions, LLC is a fast-growing cybersecurity solutions company, holding a firm leadership position in network security and secure information transfer. It is a privately-owned US company with offices in Columbia, MD, Danbury, CT and Morrisville, NC. For more information, see http://www.owlcyberdefense.com.
Owl Cyber Defense is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive equal consideration for employment.