Professional Assistant

Job Summary
We are seeking a dynamic and highly organized Assistant to join our team! In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations across various departments. Your proactive approach, exceptional organizational skills, and ability to manage multiple tasks efficiently will help drive our team’s success. This paid position offers an exciting opportunity to develop your skills in office management, project coordination, and executive support within a vibrant professional environment.

**** NOTE *** must be comfortable presenting and good customer facing. Also well mannered and dressed. No experience required.

You will be expected to have a good working and presentable vehicle to drive at work. We will be on the road going to appointments in the yuma az area. In the beginning you will shadow and training will be provided and outlined in the interview. 4-6 days a week 30 - 40 hrs. Weekends required with great hours and schedule.

Serious Call Today

928.385.9933

Barrett S Ryan II

Director

Responsibilities

• Manage and coordinate calendars using Microsoft Outlook Calendar and Google Workspace to schedule meetings, appointments, and events with precision.
• Provide executive administrative support by preparing correspondence, reports, and presentations with keen attention to detail through proofreading and transcription.
• Handle complex phone systems with professionalism and courtesy, demonstrating excellent phone etiquette while directing calls or taking messages as needed.
• Assist with event planning by organizing logistics, preparing materials, and coordinating vendor or participant communications to ensure successful events.
• Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized physical and digital files.
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic financial recordkeeping.
• Facilitate project coordination by tracking deadlines, preparing status reports, and ensuring timely completion of assigned tasks.
• Manage front desk responsibilities including greeting visitors, answering multi-line phones, and providing exceptional customer service.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and data analysis; perform proofreading to ensure accuracy.
• Conduct transcription of meetings or notes as required; assist with office supply inventory management and ordering.
• Support personal assistant duties such as calendar management for executives or team members, travel arrangements, and personal errands when necessary.
• Use office tools like DocuSign for document signing processes and maintain compliance with company policies.

Skills

• Proven experience in administrative roles with a strong background in office management and executive support.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems.
• Excellent typing speed combined with strong proofreading and transcription abilities.
• Effective communication skills demonstrating professionalism in phone etiquette and customer service interactions.
• Experience in event planning, project coordination, data entry, filing systems, and clerical duties.
• Knowledge of bookkeeping practices using QuickBooks or similar software; basic understanding of financial documentation.
• Ability to handle confidential information discreetly while maintaining accuracy in data entry and recordkeeping.
• Strong computer literacy across various platforms; adaptable to new technologies or office tools as needed. Join us as an Assistant where your enthusiasm meets your expertise! Bring your energy into a role that values proactive problem-solving, meticulous organization, and exceptional support—helping our team thrive every day!

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $600.00 - $1,000.00 per week

Work Location: On the road

Salary : $600 - $1,000