What are the responsibilities and job description for the Senior Executive Assistant position at Ovid Technologies, Inc.?
About the role As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role—it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment. The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems. ESSENTIAL DUTIES AND RESPONSIBILITIES Calendar & Meeting Management: Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency. Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality. Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution. Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance. Project & Presentation Support: Assist with information gathering, data management, and presentations and for special projects, team meetings and communications. Support planning for monthly division meetings, annual strategy sessions, and other corporate events. T&E / Vendor / Budget Management: Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines. Prepare and process expense reports, recognition awards, and time-off tracking. Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies. Backup Support: Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. Performs other duties as assigned Qualifications Education: High School Degree required; College degree or higher education courses are a plus Experience: Minimum 5 years supporting VP-level or above executives in a global organization. Experience managing multiple time zones and large volumes of information. Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Familiarity with project management best practices. Essential Competencies/skills: Exceptional organizational, planning, and time management skills. Ability to adapt processes and anticipate operational issues. Strong judgment and problem-solving skills in a matrixed environment. High attention to detail and ability to maintain confidentiality. Professional demeanor with excellent verbal and written communication skills. Ability to build strong relationships internally and externally. Flexibility to tend to urgent matters outside of normal business hours. Hybrid in office 2 days a week preferred in New York or Philadelphia office Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process. Compensation: Target salary range CA, CT, CO, DC, HI, IL, MA, MD, MN, NY, RI, WA: $76,350 - $105,700 If making a difference matters to you, then you matter to us. Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We’re innovators with impact. We provide expert software and information solutions that the world’s leading professionals rely on, in the moments that matter most. You’ll make a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can thrive at Wolters Kluwer, where diversity is core to our collective strength and high performance. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong. Wolters Kluwer reported 2023 annual revenues of €5.6 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 21,400 people worldwide. Our customers work in industries which impact the lives of millions of people every single day. Our mission is to empower our professional customers with the information, software solutions, and services they need to make critical decisions, achieve successful outcomes, and save time. Our expert solutions combine deep domain knowledge with technology to deliver both content and workflow automation to drive improved outcomes and productivity for our customers. We are committed to helping professionals improve the way they do business and solve complex problems with our range of digital solutions and services, which we continuously evolve to meet their changing needs. Our 188-year legacy and portfolio represent thousands of customers worldwide. For more information about our solutions and organization, visit www.wolterskluwer.com, follow us on Twitter, Facebook, and LinkedIn. Wolters Kluwer has a dedicated team of experienced talent acquisition professionals who are ready to hear what makes you tick and share how Wolters Kluwer can help you achieve your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume. As a global organization, we recognize that solving a wide range of complex problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce – one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and equitable opportunities for all employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics. At Wolters Kluwer, you’ll feel valued for your contributions, and you’ll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. In 2024 we were awarded Ragan’s Top Places to Work for Employee Wellbeing: Large Organization, in recognition of our commitment to maintaining and enhancing the well-being of our colleagues through our ‘Together we thrive’ well-being program. To ensure we continue to drive innovation that enables us to develop products and services to best serve our customers, we cultivate a workplace culture rooted in mutual respect, bringing forward insights from a wide range of backgrounds, perspectives, and experiences. We are also committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national origin, disability, age, genetic information, veteran status, or any other characteristic protected by applicable law, and we do not tolerate discrimination on any of these bases. GDPR Careers Privacy and Cookies Wolters Kluwer (“we” or “us”) wants to inform you about the ways we process your personal information. In this Privacy & Cookie Notice we explain what personal information we collect, use and disclose. You'll find details related to GDPR and other data privacy policies on our Careers Privacy and Cookies page.
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