What are the responsibilities and job description for the Program Manager position at Overtime Elite?
This role will directly support Overtime Elite’s Basketball leadership and coaches across all administrative functions, in addition to having the opportunity to support special projects, events, and internal culture and community.
This is a fully onsite role based in Atlanta out of our Overtime Elite arena in Atlantic Station.
This is a fully onsite role based in Atlanta out of our Overtime Elite arena in Atlantic Station.
What you’ll do:
- Provide support to the OTE Basketball Operations department with day to day scheduling, planning and execution of events and meetings, as well as various other day to day tasks
- Strategize, implement, and maintain program/dept initiatives that adhere to organizational objectives
- Manage the calendars of the GM/Head of Basketball and the VP Player Programming and Team Development
- Exercise ultimate discretion and sensitivity with private company info - trust and discretion are key
- Provide weekly updates on all basketball related items to various departments within OTE
- Plan and support team with onboarding of basketball staff
- Manage team related meetings including, but not limited to: player progress meetings, team film sessions, strategy huddles, and schedule updates
- Support coaching staff with special projects and meeting presentations
- Communicate project status to key project participants
- Schedule internal and external meetings with a high level of attention to detail
- Confirm availability of attendees, send reminders, book conference rooms, prepare agendas and resources, prepare talking points and distribute recaps when relevant
- Assist and confirm travel arrangements
- Schedule department events
- Assist with submitting department expenses
- Be available at all games (as needed) to assist with team and parent check-in
- Perform other duties as assigned
Who you are:
- At least 2 years of experience in a fast paced environment providing administrative or operational support to leadership
- Startup or small business experience is a plus
- Excellent written and verbal communication skills
- Incredible judgment, discretion and attention to detail
- Fast, responsive and reliable
- Ability to multitask, manage priorities, and anticipate potential problems before they arise
- Master of Google Suite and calendaring functions
- Familiarity with Zoom and Slack is a huge plus
- Hyper organized - you’re meticulous about order and managing details
- Excellent follow through - able to take a project from conception to final product
- Flexible, adaptive, positive, team player
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