What are the responsibilities and job description for the Accounts Payable/Receivable Coordinator position at Overhead Door Co of Grand Rapids?
About the Position
Overhead Door Company of Grand Rapids is seeking a detail-oriented, organized, and dependable Accounts Payable & Receivable Coordinator to support our daily accounting operations.
This position will focus on managing outstanding customer balances, coordinating collections, resolving accounts payable discrepancies, and maintaining accurate financial records in QuickBooks Online.
The ideal candidate is comfortable communicating with customers and vendors, enjoys problem-solving, and takes initiative to ensure financial matters are handled accurately and efficiently.
We are looking for someone who can work independently, prioritize responsibilities, and contribute to improving our accounting processes.
Key Responsibilities
Accounts Receivable & Collections
- Monitor accounts receivable aging reports and follow up on outstanding customer balances.
- Communicate professionally with customers regarding past-due invoices and payment arrangements.
- Research and resolve payment discrepancies, unapplied payments, short payments, and customer account issues.
- Maintain accurate documentation of collection efforts, payment commitments, and account activity.
- Coordinate with internal departments to resolve billing questions and payment delays.
Accounts Payable
- Review vendor invoices for accuracy, proper documentation, and approval.
- Research and resolve vendor billing discrepancies, credits, and outstanding balances.
- Reconcile vendor statements and assist with preparing approved payments.
- Maintain organized and accurate vendor records.
Accounting & Administrative Support
- Maintain accurate financial records in QuickBooks Online.
- Research and resolve unmatched, duplicate, or incorrectly categorized transactions.
- Assist with month-end accounting activities and reporting requests.
- Monitor accounting workflows and identify opportunities to improve accuracy and efficiency.
- Work collaboratively with leadership, accounting staff, and other departments.
Qualifications
- Previous experience in accounts receivable, accounts payable, collections, bookkeeping, or a related accounting position.
- Experience with QuickBooks Online preferred.
- Proficiency in Microsoft Excel, Outlook, and general computer applications.
- Strong attention to detail, organizational skills, and ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Comfortable contacting customers regarding outstanding balances while maintaining positive relationships.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Willingness to learn new technology and adapt to improved accounting processes.
Experience in the construction, service, or contracting industry is a plus, but not required.
What We're Looking For
We value someone who is proactive, dependable, and committed to following through. The right candidate will take ownership of their responsibilities, communicate effectively, and help ensure our accounting operations run smoothly.
Schedule
Part-time, approximately 25–30 hours per week.
About Us
Overhead Door Company of Grand Rapids provides residential and commercial garage door installation, service, and repair throughout West Michigan. We are committed to quality workmanship, exceptional customer service, and a supportive team environment.
Overhead Door Company of Grand Rapids is an Equal Opportunity Employer.
Pay: $23.00 - $28.00 per hour
Expected hours: 25.0 – 30.0 per week
Work Location: In person
Salary : $23 - $28