Contractor Coordinator

Job Title: Contractor Coordinator

Position type: Full-Time

Department: Property Management

Reports To: Assistant Director of Property Management

Position Summary

The Contractor Coordinator is responsible for working across OTRCH’s Property Management, Maintenance Department, and Asset Management as a liaison for third-party contractors. The Contractor Coordinator is a main point of contact at OTRCH for contractors who perform set outs, emergency repairs and inspection-driven work that exceeds the capacity of the in-house maintenance department. This role-in conjunction with Asset Management- serves as a point of contact for inspectors to ensure projects are completed efficiently, compliantly, and on time. The ideal candidate is highly organized, detail-oriented, and strong in administrative and coordination tasks.

Key Responsibilities

Cross Department Collaboration

• Works closely with and across Property Management, Maintenance and Asset Management Departments
• Coordinate with each department on scope of work and weekly tasks
• Provide access to units and buildings across OTRCH’s portfolios for inspectors-CMHA, insurance, auditors.
• Coordinate contractors for work in occupied units in collaboration with Property Management.
• Manage emergency repairs and inspection-driven projects that are too large or specialized for in-house maintenance
• Assist Leasing Department with locks and keys for lease ups and vacant units

Administrative & Compliance Duties

• Prepare and manage work orders, contracts, purchase orders, and invoices
• Project documentation. Track project progress and ensure timely completion
• Maintain accurate records for audits, inspections, and regulatory compliance
• Ensure work meets affordable housing, safety, and inspection standards (e.g., HUD, local housing authorities, or other governing agencies)

Quality Control

• Inspect completed work or coordinate inspections to ensure quality and compliance
• Address deficiencies, warranty issues, or follow-up work with contractors
• Support corrective action plans related to failed or at-risk inspections
• Communicate with Residents on the scope of work and throughout projects. Redirect other work back to the PM/Maintenance team where appropriate.

Required Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred
• 2 years of experience in contractor coordination, facilities management, property management, or construction administration
• Strong administrative and organizational skills with attention to detail
• Experience managing multiple projects and deadlines simultaneously
• Proficiency in office software (email, spreadsheets, work order systems)
• Valid Driver’s license

Preferred Qualifications

• Experience in affordable housing, public housing, or nonprofit housing environments.
• Familiarity with housing inspections (HUD, REAC, local code enforcement, etc.).
• Knowledge of construction trades and repair processes.
• Experience with emergency repair coordination.

Skills & Competencies

• Detail-oriented with strong documentation and follow-through.
• Excellent communication and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Ability to work collaboratively across departments.
• Ability to work calmly and efficiently in emergency situations.

Work Environment

• Office-based with regular site visits to properties. In and out of buildings and apartments. Ability to do stairs.
• May require availability for emergency coordination outside of normal business hours.

Please note: Candidates must have a sincere commitment to social and economic justice. Only candidates with passion and energy need apply.

Over-the-Rhine Community Housing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Pay: $21.00 - $23.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $21 - $23