What are the responsibilities and job description for the Administrative Assistant- Remote position at Outstanding Home?
Independent Contractor – Office/Administrative Support (Construction Office)
Job Type: Contract, Part-time (10–15 hrs/week, flexible)
Location: Hybrid — primarily remote, with approximately 1 day/week on-site
Pay: $25–$35/hour (DOE)
About the Role
We're a contractors' office seeking a detail-oriented independent contractor to support our billing, administrative, and documentation workflows. Systems and processes are already in place — you'll be stepping into an established workflow, not building one from scratch. This is a flexible, part-time engagement well suited to someone who can manage their own schedule while meeting weekly deliverables. Averages 10–15 hours per week, with some flexibility depending on workload.
Responsibilities
- Invoice clients and track incoming payments
- Track subcontractor invoicing and payment status
- Maintain accounts receivable (A/R) and accounts payable (A/P) records for the accountant and owner
- Proof job estimates and prepare/send contracts
- Track subcontractor insurance certificates and annual hold-harmless forms
- Coordinate with designers and architects as needed on a per-job basis
- Other related administrative tasks as they arise
Requirements
- Proficiency in Microsoft Word and Excel
- Ability to email and text clients, subcontractors, and the owner promptly and professionally
- Strong attention to detail, especially with financial documentation and follow up
- Comfortable working independently and managing deadlines
- Reliable for weekly on-site day (schedule flexible)
- Prior experience in construction, contracting, or a similar office environment a plus
Engagement Type
This is an independent contractor position. Contractor will invoice for hours worked; no benefits are provided as part of this engagement.
How to Apply
Please apply by emailing your resume to leehandler@icloud.com with the subject line "Contractor Office Support – [Your Name]." A brief note on relevant experience is welcome but not required beyond the resume.
Pay: $25.00 - $35.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Scarsdale, NY 10583
Salary : $25 - $35