Office Manager

Outside In Construction is a high-quality, family-owned design-build firm serving the Lakes Region of New Hampshire. We specialize in residential remodeling and new construction, delivering exceptional craftsmanship and a seamless client experience. Our team is collaborative, driven, and proud to build homes that stand the test of time.

We’re looking for a proactive, detail-oriented Office Manager to join our growing team. This is a pivotal role that keeps our operations running smoothly and supports both our field crew and leadership team. If you thrive in a fast-paced environment, enjoy solving problems, and take pride in keeping things organized and efficient—this could be the

Key Responsibilities

As Office Manager, you’ll be the backbone of our administrative operations. Your day-to-day will include:

Financial & Administrative Operations

• Entering invoices, receipts, and checks into QuickBooks throughout the week.
• Filing all financial documents.
• Processing payroll and subcontractor payments accurately and on time.
• Managing accounts receivable/payable and reconciling statements.
• Preparing monthly job cost reports and year-end financial summaries (P&L, balance sheets).
• Coordinating with our accountant for tax prep and account adjustments.
• Handling bank documents and deposits.
• Creating and sending contracts via DocuSign, including follow-ups and deposit invoicing.
• Weekly client progress billing and change order updates.
• Setting up new clients and contractors in QuickBooks (W9s, insurance, payment terms).

Office & Vendor Coordination

• Ordering office supplies, promotional materials, and company apparel.
• Tracking contractor insurance and requesting renewals.
• Coordinating truck, phone, and building maintenance.
• Signing up for and organizing promotional events.
• Advertising for new hires and assisting with onboarding.
• Answering phones, returning calls, and fielding crew questions via text/email
• Managing all insurance-related tasks and documentation

What We’re Looking For

To be considered, you must have:

• A high school diploma or equivalent
• Minimum 5 years of experience in office management or administrative role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• A proactive mindset with top-tier problem-solving skills
• Comfort working in a dynamic, fast-paced environment
• Proficiency in QuickBooks, Microsoft Excel, and Word
• Fluent typing (50 WPM) and tech-savviness with smartphones, tablets, and computers

Bonus Points For:

• Experience in residential construction or remodeling
• Familiarity with BuilderTrend, JobTread, CompanyCam, and HoundDog

Perks & Benefits

• Full-time, in-person role at our Alton HQ
• Company smartphone, desk, and computer provided
• One week of paid vacation earned immediately (usable after 6 months) and an additional 2x weeks company wide paid vacations (week of July 4th & Christmas/New Year’s).
• Health insurance and 401(k) eligibility after 6 months
• Annual performance reviews with potential for increased compensation
• A supportive, tight-knit team that values your contributions

How to Apply

Email your resume and three professional references to Heather at LetsBuildIt@oiconstruction.com.
Use the subject line: “Office Manager Position”

In the body of your email, include the total number of qualifications you meet from the list above.

Come be part of the Outside In Construction family and help us deliver the best building experience in the Lakes Region—one project at a time.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $28 - $30