Staff Accountant

Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training and tools to build healthy lives. Our mission is to inspire individuals and families to achieve a life of unlimited potential. For more information, please visit www.opiny.org.

The Staff Accountant is responsible for supporting the day-to-day accounting operations of the organization, ensuring accuracy of financial records, and assisting with financial reporting and compliance requirements. This role plays a key part in maintaining the integrity of the general ledger, supporting month-end close, and assisting with audit and regulatory reporting.

Reporting Structure

General Accounting

• Prepare and post journal entries to the general ledger 
• Maintain accurate and complete financial records in accordance with GAAP 
• Assist with account reconciliations, including bank, credit card, and balance sheet accounts 
• Monitor transactions for accuracy and proper coding 

Month-End Close

• Support monthly, quarterly, and year-end close processes 
• Prepare supporting schedules and documentation for financial reporting 
• Assist in variance analysis and explanation of financial results 

Accounts Payable & Receivable Support

• Review invoices and expense reports for proper coding and approvals 
• Assist with processing vendor payments and recording transactions 
• Support accounts receivable functions, including invoicing and cash application 

Audit & Compliance

• Assist in preparing documentation and schedules for external audits 
• Respond to audit requests and maintain organized supporting files 
• Ensure compliance with internal controls, policies, and regulatory requirements 

Financial Reporting

• Assist in preparation of internal financial reports and statements 
• Support budget tracking and reporting activities 
• Maintain supporting documentation for grants and funding sources (if applicable) 

Systems & Process Support

• Enter and maintain financial data within accounting systems (e.g., Sage Intacct, QuickBooks) 
• Assist in improving accounting workflows and internal processes 

Support implementation of system upgrades or integrations

Qualifications

• Bachelor’s degree in accounting, Finance, or related field required or 5 plus years’ experience in accounting
• 1–3 years of accounting experience (internship experience may be considered) 
• Experience in nonprofit or healthcare environment preferred 

Preferred Qualifications (If Applicable)

• Working knowledge of accounting principles (GAAP) 
• Strong attention to detail and organizational skills 
• Proficiency in Microsoft Excel and accounting software 
• Ability to manage multiple tasks and meet deadlines 
• Strong analytical and problem-solving skills 
• Effective communication and teamwork abilities 
• Ability to maintain confidentiality of financial information 

Success Factors in This Role

• Accuracy and attention to detail in all financial entries 
• Ability to meet deadlines and support close timelines 
• Willingness to learn and grow within the finance function 
• Strong collaboration with finance team and other departments

This is a full-time non-Exempt position, typically requiring [35 hours per week], with possibility of additional hours during payroll processing cycles or year-end payroll activities.

A non-exempt employee is an employee that is covered by the FLSA regulations, and are entitled to overtime pay at 1.5 times their regular rate for any hours worked over 40 in a workweek (or as specified by state law).

• Office-based or hybrid
• May require additional hours during close and audit periods 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Must have the ability to travel among assigned sites as needed. There may be long periods of standing, sitting, and computer usage. 

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. 

Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.