What are the responsibilities and job description for the Administrative Assistant (Part-time) position at Outreach Development Corp.?
Position: Administrative Assistant (Part-time)
The Administrative Assistant is an integral member of the team. The Administrative Assistant will provide general administrative and clerical support to ensure efficient day-to-day operations. Bilingual English/Spanish highly preferred.
Essential Duties:
- Provide information regarding services, conduct phone screens, and record information in the intake book.
- Interact with referral sources, clients and staff in a professional, ethical and caring manner.
- Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
- Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff.
- Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized.
- Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately.
- Input all daily client activity and client demographic information on the computer.
- Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
- Schedule medical, psychiatric and intake appointments for clients as needed.
- Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2.
- Assist in the maintenance and order of office and toxicology supplies.
- Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety.
- Perform other duties as assigned.
Minimum Requirements:
- 2-4 years of administrative work; substance abuse or allied health background a plus.
- Bilingual English/Spanish highly preferred.
- Must be amendable to hours.
Tuesday - Friday: 5:00pm - 9:00pm
Salary : $20 - $23