Accounting Administrative Assistant

Job Summary

We are seeking a highly organized and detail-oriented Accounting Assistant with strong proficiency in Microsoft Excel and QuickBooks. The ideal candidate is self-motivated, capable of working independently, and demonstrates exceptional attention to detail and initiative. This role supports the accounting department with day-to-day financial operations, data entry, reconciliations, and reporting.

Key Responsibilities

• Process accounts payable and accounts receivable transactions accurately and timely.
• Enter and maintain financial data in QuickBooks.
• Reconcile bank statements, credit card accounts, and general ledger accounts.
• Prepare invoices, and follow up on outstanding balances.
• Maintain organized and accurate accounting records and supporting documentation.
• Assist with month-end and year-end closing procedures.
• Generate financial reports and perform data analysis using Microsoft Excel, including formulas, pivot tables, and VLOOKUP/XLOOKUP functions.
• Identify discrepancies and proactively investigate and resolve issues.
• Support tax filings as needed.
• Collaborate with management to improve accounting processes and efficiencies.
• Handle confidential financial information with discretion and integrity.

Required Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of accounting or bookkeeping experience.
• Advanced proficiency in Microsoft Excel.
• Strong working knowledge of QuickBooks.
• Solid understanding of basic accounting principles and practices.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.

Desired Skills and Attributes

• Initiative: Takes ownership of tasks, anticipates needs, and seeks solutions without constant supervision.
• Attention to Detail: Maintains a high degree of accuracy and thoroughly reviews work to prevent errors.
• Independent Work Style: Comfortable managing priorities and completing assignments with minimal direction.
• Problem-Solving Ability: Analyzes issues and develops practical solutions.
• Reliability: Consistently meets deadlines and follows through on responsibilities.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Office-based. Monday - Friday 8:30am - 5:00pm

Ideal Candidate Profile

The successful candidate is proactive, dependable, and highly analytical, with a strong command of Microsoft Excel and QuickBooks. They thrive in an environment where accuracy is essential, are comfortable working independently, and take pride in identifying opportunities to improve processes and support the overall financial health of the organization.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $23