What are the responsibilities and job description for the Real Estate Coordinator position at OUTFRONT Media, LLC?
About OUTFRONT We are one of North America’s most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team! What We Offer OUTFRONT offers a comprehensive benefits program including: Medical, Dental, Vision (including same and opposite-sex domestic partners) HSA and FSA plans, Family Benefits, Pet Benefits 401(k) Plan with an Employer Match Paid Time Off, Commuter Benefits, Educational Assistance Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs) Your Role This position will work with the Real Estate Team in out-of-home advertising market activities involving site identification, new lease revenue analysis, renewals, easements, re-builds, conversions, and repairs. You will work in an operational capacity to process lease change forms, lease audits, monthly reporting, vegetation, and pest control. The role will also require organizing and preparation of materials for variance and ordinance presentations as well as additional goals in alignment with leadership initiatives. Your Responsibilities Provide support including call screening, composing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors. Coordinate and manage materials such as documents, reports, etc., and special projects directed by the Real Estate Team. Also maintain all Real Estate Department files. Process and maintain vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records. Process all monthly “Lease Change Forms,” reports, and Lease audits. Update and maintain all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems. Partner with Real Estate Team on background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner. Partner with Real Estate Team on daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties. Partner with Real Estate Team on the analysis for securing and renewing permits for locations with all applicable jurisdictions. Partner with Real Estate Team in securing all necessary variances. Partner with Real Estate Team as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry. Partner with Real Estate Team on research and analysis for lobbying efforts. Demo Permits for terminated leases to include permit office visits and permit pick up Tree trimming maintenance coordinator. Business License Renewals. Maintain Insurance Certificates. Process AP Invoices. Provide support for Digital Development projects as needed. Complete projects as directed by Real Estate Team or Regional VP of Real Estate. Your Qualifications Bachelor's Degree Computer Literacy: Proficient in Microsoft windows environment, including Excel. Oracle background is helpful. Paralegal knowledge preferred. Must be professional, multi-task oriented, and able to communicate clearly, comprehensively and with complete personal and professional integrity. Property management experience preferred. To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location. OUTFRONT Media is not responsible for any fees related to unsolicited resumes. OUTFRONT Media Is An Equal Opportunity Employer All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement. At OUTFRONT, we’re in the business of growing our people, the places we touch, and our partners’ businesses. As the most visible platform in America, we have a profound opportunity, and more importantly responsibility, to positively impact the people and businesses within the communities in which our canvases exist. We are proud to be named on Newsweek’s list of America’s Most Responsible Companies 2021 and to be a certified Great Place To Work. We provide a platform that connect brands to their target audiences, as they live their lives. We are famous for the unrivaled impact and creativity of our medium. We champion the power of the largest canvases across North America to grow advertisers’ businesses through driving engagement, fame, and trust. And we do it where it matters. · We are everywhere. We empower smart brands to take advantage of our ubiquity across 500,000 canvases, our national footprint across 25 top markets, and targeted relevance that can be achieved through our local dominance. · We are front and center in the places where people live, work, and travel; from urban centers, to busy highways, to transit hubs, to neighborhoods. · We provide the permanent in a media landscape overwrought with the transient. The IRL to fuel the URL. The confluence of, and flexibility between, screens. Truth, trust, and visibility. · We are Intelligent OOH. We leverage new technology to make OOH more relevant, responsive, and rewarding to make your existing digital investments work harder. OUTFRONT. We Get You America.