What are the responsibilities and job description for the Accounts Payable Administrator position at Outdoor Enterprise?
We are a family-oriented civil construction company in Troy, Ohio, that truly believes our team is the most valuable asset we offer our customers and each other.
Our Accounts Payable Admin will play a crucial role in ensuring smooth day-to-day office operations, supporting accounting functions, and managing administrative tasks. This position is responsible for accounts payable, portions of accounts receivable, account reconciliations, and assisting with month-end close. Additionally, the A/P Admin oversees office supply management, maintains a welcoming office environment, and provides general business support to the team.
This role is for you if you are looking for a great company culture, are self-motivated, flexible, and thrive on collaboration.
This full-time position offers competitive compensation, full benefits, and real growth potential with a stable, values-driven contractor that has been serving the Miami Valley for more than two decades. Additionally, this opportunity provides a unique opportunity for a flexible schedule, and less-than full time hours if that is desired.
What You’ll Do:
1. Accounting & Financial Tasks
- Enter and process all accounts payable transactions.
- Reconcile tickets, invoices, and statements from all vendors.
- Prepare and issue checks and process weekly payments.
- Invoice topsoil and trucking customers and record payments for all sales.
- Manage and reconcile the cash box.
- Pay sales tax on a monthly basis.
- Reconcile all bank accounts, credit cards, and financial statements.
2. Contract & Compliance Administration
- Generate certified payroll reports and submit them with monthly progress invoicing.
- Coordinate and track project closeout documentation, ensuring timely completion with project managers, subcontractors, suppliers, and owners.
3. Office Administration
- Welcome and assist visitors in a professional manner.
- Manage incoming and outgoing mail and receive packages.
- Order and maintain office supplies inventory.
- Keep kitchen and shared office areas clean and organized.
- Create and distribute the weekly company newsletter.
- Run errands, type notes, and other tasks as needed.
What You’ll Bring:
Required:
- Previous office administration, bookkeeping, or accounting experience.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
- Strong attention to detail and accuracy in data entry and financial record-keeping.
- Excellent communication and interpersonal skills.
- Ohio Notary Public Commission (or ability to obtain upon employment).
Preferred:
- Experience in construction, subcontractor coordination, or contract management.
- Knowledge of prevailing wage reporting and certified payroll processes.
- Ability to multitask and manage competing priorities in a fast-paced environment.
- Strong problem-solving skills and ability to work independently with minimal supervision.
The Good Stuff:
- Family-oriented Monday – Friday schedule with flexible hours
- PTO and paid holidays
- Company-paid employee health insurance
- Simple IRA with company match
- Annual performance bonus potential
- True family culture in a stable, growing company
If you want to work with a team that puts people and integrity first — we’d love to meet you. Apply today and help us continue building great places in Dayton and Southwest Ohio!
Outdoor Enterprise is a drug-free workplace and equal opportunity employer.