What are the responsibilities and job description for the Sales & Catering Coordinator position at Outbound Sedona?
Overview
SALES & CATERING COORDINATOR Outbound Sedona | Opening May 7, 2026
We aren't just opening a hotel — we're building a basecamp for explorers. If you thrive in a fast-paced environment, love creating seamless experiences, and want to be part of something new from day one, this role is for you.
THE ROLE The Sales & Catering Coordinator is the operational backbone of our Sales and Events team. You'll keep the department running smoothly — managing documentation, supporting clients, and ensuring every group and event detail is communicated and executed flawlessly across the property.
SCHEDULE & PHYSICAL Flexible schedule including occasional evenings and weekends. Ability to sit or stand for extended periods and lift up to 25 lbs.
Join us in shaping the future of adventure-focused hospitality.
Responsibilities
WHAT YOU'LL DO
Administration
· Prepare and manage contracts, proposals, BEOs, and group resumes
· Maintain accurate client data and room block inventories in Delphi & HMS
· Generate weekly and monthly sales reports for leadership
· Process deposits, payments, and group billing details
Client & Event Support
· Lead catcher. Serve as a first point of contact for incoming sales inquiries
· Conduct site inspections and support clients through the planning process
· Coordinate event details across all operating departments
· Attend BEO and strategy meetings; track action items and follow-ups
Qualifications
WHAT YOU BRING
· 1 year of administrative experience, ideally in hotel Sales, Catering, or Front Office
· Proficiency in Microsoft Office; experience with Delphi or similar CRM preferred
· Strong written and verbal communication skills
· Exceptional organization and attention to detail
· A proactive, hospitality-first attitude and the ability to work both independently and collaboratively
SCHEDULE & PHYSICAL Flexible schedule including occasional evenings and weekends. Ability to sit or stand for extended periods and lift up to 25 lbs.
Salary : $20 - $23