Deputy Clerk of Court

Reporting to the Chief Deputy, the Deputy Clerk of Court performs a variety of court-related tasks and provides services to agencies, attorneys and the general public involving the maintenance and processing of civil, criminal, traffic, small claims, juvenile/adoption, family/paternity and other records.

Hours: Monday through Friday, 8:00am to 4:30pm with occasional overtime

INVESTED IN SERVING - BETTER TOGETHER - CREATE PROGRESS - SUPPORT THROUGH COMPASSION

Outagamie County offers Benefit options and paid time off for team members that work 20 or more hours per week. Learn more today by visiting: https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Maintains court records in accordance with statutory requirements and within recommended procedures.
• Attends court proceedings, takes minutes, marks exhibits, and administers oaths to witnesses and jurors.
• Reduces judgments of the court to written documentation for court signature. Prepares other documents following court proceedings. Cancels appropriate warrants in a timely manner.
• Assists in jury management and maintenance of juror panels. Prepares juror and witness payment vouchers.
• Initiates and maintains court records using automated systems.
• Communicates with court personnel, attorneys and the general public through written and oral communications.
• Provides a variety of clerical support services, composes and prepares correspondence as needed using computer and word processing software.
• Maintains records regarding money judgments, liens, satisfaction of judgments and other related areas.
• Maintains regular and predictable attendance and flexibility, works overtime/extra hours as required.
• Processes passport applications.
• High school graduate or equivalent with 3 years legal administrative experience.
• Paralegal training and knowledge of/exposure to court operations and systems.
• Requires confidentiality and excellent written, oral and interpersonal skills.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Must be a U.S. Citizen
• Ability to organize, prioritize and systematically handle a large volume of information, documents and files in a fast-paced multi-task environment.
• Ability to understand legal documents, statutes and court proceedings.
• Ability to readily comprehend and grasp complex procedures and processes.
• Demonstrated proficiency in typing and related skills.
• Ability to manage large caseloads while working under pressure.
• Ability to take legible, clear, quick, comprehensive, and succinct minutes of court proceedings for others understanding and review.
• Ability and willingness to accept and adapt to change. Must be reliable in attendance and flexible to work additional hours/overtime as needed.
• Ability to establish and maintain effective working relationships with a large number of staff and the public at various levels.
• Ability to work effectively with co-workers, the general public and members of all socioeconomic groups by using tact, respect, diplomacy, cooperation and strong interpersonal communication skills.
• Ability to lift, carry, push, pull, or otherwise move objects up to 20 pounds, understanding and utilizing proper body mechanics.
  
  

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.