What are the responsibilities and job description for the Administrative Coordinator position at OurEnergy?
Location: Hybrid (90% Remote • 10% Santa Cruz, CA)
There is no immigration, travel, or relocation assistance provided.
Type: Part-Time Contract (Potential for growth into Full-Time)
The Opportunity
OurEnergy, LLC is a rapidly evolving engineering firm at the forefront of renewable energy and electric power infrastructure. We’re looking for a tech-savvy Administrative Coordinator who thrives in a startup environment. This role is core to the operational backbone of our company, as we scale to meet the demands of a high-growth market.
Core Responsibilities
- Strategic Growth Support: Monitor industry RFPs for company-qualified opportunities, and assist the business development team in formatting, templating, and drafting high-impact proposals
- Tech Stack Management: Administer and optimize core systems, including Google Workspace (office apps), Copper (CRM), Harvest (timekeeping), and Fellow.ai (notetaking & action tracking)
- External Liaison: Act as the primary point of contact for business service providers, including HR, marketing, and office management
- Brand & Communication: Manage company digital presence across Squarespace (website), LinkedIn, and Mailchimp newsletters
- People Operations: Facilitate the recruiting and onboarding process for new hires and contractors as we scale our team
- Workflow Optimization: Masterfully manage executive calendars, travel, messaging, and complex document filing in Google Drive
Qualifications
- Experience: 2 years of administrative or operations experience, ideally within a technology, consulting, or engineering firm
- Education: Associate’s degree required; Bachelor’s degree preferred
- Digital Proficiency: Expert-level skills in Google Workspace (Docs, Sheets, Slides, Drive), comfort with AI tools like Gemini and quick learner with new software
- Adaptability: Proven ability to multitask and prioritize in a fast-paced, evolving environment
- Discretion: High level of integrity when handling sensitive business and personnel data
- Home Office: Must provide your own reliable computer (Mac preferred) and internet connection and have a dedicated workspace for remote days
- West Coast Based: Accessibility during Pacific Time Zone business hours is required • Proximity to commute to our downtown Santa Cruz office a few days per month (preferred)
- Value Alignment: Ability to work within and maintain company's values
Why OurEnergy?
- Flexible Hybrid Model: Work from home with a few days per month in downtown Santa Cruz office
- Growth Potential: This role is designed to evolve into a full-time position as the company expands
- Make an Impact: Play a direct role as the company scales in a hypergrowth sector