HR Data & Compliance Coordinator

Position Summary:

The HR Data Coordinator plays a critical administrative role in supporting both the Human Resources and Legal departments. This role is responsible for gathering, organizing, and maintaining employee data and documentation from multiple HR systems. The coordinator assists with routine reporting, audits, document retrieval, and records management to ensure accurate and compliant employee data. This is a detail-focused, high-volume role ideal for someone with strong organizational skills and a commitment to confidentiality.

Key Responsibilities:

• Retrieve and compile employee documents and data from various HR systems (e.g., HRIS, ATS, payroll, and benefits platforms).
• Maintain accurate employee records, ensuring timely updates and compliance with data governance standards.
• Provide administrative support to the Legal team, including gathering personnel records for subpoenas, audits, or internal investigations.
• Respond to internal requests for documentation such as employment verifications, personnel files, and compliance-related records.
• Assist with HR and legal audits by preparing and reviewing data sets and employee documentation.
• Generate scheduled and ad hoc reports for HR and Legal departments.
• Support onboarding and offboarding documentation processes and ensure consistent data entry.
• Coordinate document retention, storage, and retrieval processes in line with company policy and legal requirements.
• Escalate data inconsistencies or concerns to appropriate HR or Legal contacts.
• Handle confidential and sensitive information with discretion.

Qualifications:

• 2 years of experience in HR administration, data entry, or document management.
• Experience with data collection in various databases and HRIS/ATS platforms (ADP, iSolved, TalentReef, Harri, etc.)
• Strong attention to detail and data accuracy.
• Ability to manage multiple requests and deadlines in a fast-paced environment.
• Proficiency in Microsoft Suites.
• Excellent written and verbal communication skills.
• Bilingual in English and Spanish preferred, due to interaction with a diverse employee base.
• Experience in restaurant, hospitality, retail, or other multi-unit environments preferred.
• Ability to handle confidential legal and employee data with discretion.

Preferred Qualifications:

• Experience supporting legal, compliance, or subpoena response workflows.
• Familiarity with HR documentation types (e.g., offer letters, I-9s, disciplinary records, etc.).
• Basic understanding of employment-related compliance.