Accounting & Human Resources Coordinator

Department: Administration

Reports To: Executive Director

Compensation: $30/hour, 25 hours per week

Open Until Filled. Applications received by July 15, 2026, will receive first consideration.

Position Summary

Our Place Community Outreach is seeking an experienced and detail-oriented Accounting & Human Resources Coordinator to support the financial and personnel operations of the organization.

This position is responsible for payroll processing, bookkeeping, financial recordkeeping, employee records management, benefits administration, onboarding, and human resources compliance. The ideal candidate is highly organized, maintains strict confidentiality, communicates professionally, and is comfortable managing multiple responsibilities in a small nonprofit environment.

This role is critical to maintaining the organization's financial integrity, regulatory compliance, and positive workplace culture.

• Process accounts payable and accounts receivable transactions.
• Maintain accurate financial records using QuickBooks.
• Reconcile bank accounts, credit card statements, and other financial records.
• Assist with monthly, quarterly, and annual financial reporting.
• Support budget tracking and grant reporting requirements.
• Prepare documentation for audits, grant reviews, and financial monitoring activities.
• Collaborate with external accountants, auditors, and financial professionals as needed.
• Maintain organized financial records and supporting documentation.

• Process payroll accurately and timely.
• Maintain payroll records and supporting documentation.
• Track employee hours, paid time off, and leave balances.
• Ensure compliance with wage and hour laws.
• Respond to payroll-related questions and resolve discrepancies.
• Prepare payroll reports and related documentation as needed.

• Coordinate employee onboarding, including background checks, new hire paperwork, and orientation.
• Maintain accurate and confidential personnel files.
• Track required trainings, certifications, and compliance documentation.
• Administer employee benefits and assist employees with benefit-related questions.
• Maintain HR records and documentation in accordance with federal and state requirements.
• Assist leadership with employee relations matters, performance documentation, investigations, and corrective action processes.
• Support updates to personnel policies, procedures, and employee handbooks.
• Assist with recruiting and hiring activities as needed.

• Support compliance with applicable employment laws, nonprofit regulations, and organizational policies.
• Prepare documentation and reports for internal and external reviews.
• Maintain confidentiality regarding personnel, financial, and organizational information.
• Contribute to a professional, respectful, and accountable workplace culture.

• Associate degree in Accounting, Human Resources, Business Administration, or a related field; or an equivalent combination of education and relevant professional experience.
• Minimum two years of experience in bookkeeping, payroll, accounting, human resources, or administrative operations.
• Experience with QuickBooks and Microsoft Office applications, including Excel.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage confidential and sensitive information with discretion.
• Ability to work independently and prioritize multiple responsibilities.
• Successful completion of a background check.

• Experience working in a nonprofit organization.
• Experience with grant reporting and compliance.
• Knowledge of nonprofit accounting practices.
• Experience administering employee benefits and payroll systems.
• SHRM, PHR, bookkeeping, or accounting certifications.
• Bilingual abilities.

• Ability to sit, stand, walk, bend, and move throughout office and program areas.
• Ability to occasionally lift and carry items weighing up to 25 pounds.
• Ability to use computers and standard office equipment for extended periods.

Our Place Community Outreach values diverse perspectives and believes its success depends on teamwork, collaboration, and mutual respect. The duties listed above are intended to describe the general nature of the work performed and are not intended to be an exhaustive list of responsibilities.