Bookeeping & Billing Clerk - Part-Time, On-Site (16-24 Hours/Wk)

Our Beginning School & MOAI School | Seattle, Washington

Employment: Part-Time, Non-Exempt
Schedule: 16–24 hours per week, on-site
Compensation: Based on qualifications and experience

Our Beginning School and MOAI School are seeking a dependable, detail-oriented Business Office Clerk to support the financial administration of our early learning schools.

This position is responsible for tuition and subsidy billing, financial recordkeeping, account verification, and past-due tuition follow-up. The Business Office Clerk works collaboratively with the Enrollment & Family Partnerships Manager, the Founder, and the schools' CPA firm.

We seek someone who demonstrates integrity, initiative, accuracy, sound judgment, and a commitment to meaningful work.

• Prepare and verify tuition statements, enrichment charges, and approved adjustments in Procare.

• Reconcile billing records with enrollment agreements and authorized enrollment changes.

• Monitor past-due tuition accounts and communicate respectfully with families regarding outstanding balances.

• Prepare and verify subsidy claims for DCYF, Best Starts for Kids, City of Seattle, and other applicable programs.

• Compare subsidy claims with attendance records, authorized service days, and enrollment documentation.

• Investigate billing discrepancies and maintain accurate supporting records.

• Review designated payroll spreadsheets and employee benefit invoices for accuracy.

• Prepare billing summaries and reports for the Founder.

• Maintain confidential, organized financial records and meet established deadlines.

• Collaborate with the Enrollment & Family Partnerships Manager to support accurate billing and consistent family communication.

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.

• Minimum two years of relevant billing, accounts receivable, bookkeeping support, or financial administration experience.

• Proficiency in Microsoft Excel and business software.

• Strong numerical accuracy, organizational skills, and attention to detail.

• Ability to work independently, meet deadlines, and maintain confidentiality.

• Professional communication skills, reliability, and sound judgment.

Preferred

• Experience with Procare, Ravenna, or comparable billing and enrollment systems.

• Experience in educational organizations or subsidy-funded programs.

Our Beginning School and MOAI School are early learning schools committed to thoughtful, high-quality education for young children. Our work is grounded in collaboration, professionalism, continuous learning, and respect for children and families.

We welcome applicants who value accuracy, accountability, and contributing to a supportive school community.