Payroll and Benefits Manager

General Job Description

The Payroll and Fringe Benefits Specialist supports key human resources functions, including payroll processing, benefits administration, and new employee onboarding. This position ensures the accurate and timely management of employee compensation and benefits, while maintaining compliance with applicable laws and organizational policies.

Primary Duties and Responsibilities

• Payroll Processing: Prepare and distribute employee salaries and wages, manage deductions, and ensure timely and accurate payments.
• Benefits Administration: Oversee enrollment and maintenance of employee benefits programs, including health, dental, vision, life, disability insurance, and 403(b). Coordinate with vendors for enrollments and changes.
• Regulatory Compliance: Ensure compliance with federal, state, and local wage, hour, and tax laws. Reconcile all quarterly and annual tax reporting.
• Employee Education: Provide guidance to employees regarding payroll and benefits, including enrollment processes, changes, and updates.
• Reporting: Prepare and submit required payroll and benefits-related reports in a timely manner.
• Budget Reconciliation: Reconcile journal entries in coordination with Business Services to ensure accurate budget records.
• Insurance Funding: Calculate and disburse funds for insurance premiums accurately and on schedule.
• Vendor Management: Process and manage monthly billing from all benefit providers.
• Problem Resolution: Address and resolve issues related to payroll, timekeeping, and benefits inquiries from vendors, employees and supervisors.
• Workers’ Compensation: Serve as the primary contact for workplace injuries and accidents. Guide supervisors and employees through the reporting process and ensure appropriate documentation and follow-up.
• Database Management: Maintain and update confidential employee records and personnel files with discretion and accuracy.
• Other Duties as Assigned: Provide additional support to the Director of Human Resources as needed.

Required Skills and Abilities

• Strong organizational and time management skills
• Clear and effective communication abilities
• High attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Customer service-focused mindset
• Experience with UKG Payroll Software is a plus

Education

·        High School diploma required

·        Bachelor’s Degree preferred