What are the responsibilities and job description for the Senior Executive Assistant position at Otto Aerospace?
About Otto
OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow a sizeable improvement in cabin comfort. Otto Aviation is designing world-class aircraft from first principles physics and delivering ground-breaking aircraft and economic performance.
About The Role
We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to our executive leadership team. This role requires exceptional discretion, attention to detail, and the ability to thrive in a fast-paced, high-impact environment. You will serve as a strategic partner, helping the executive leadership team operate efficiently and effectively by managing a wide range of administrative, operational, and strategic tasks.
What You’ll Do
I. Executive Support:
Education
Otto Aerospace provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13 paid holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options.
Otto Aerospace is an Equal Opportunity Employer
We are committed to diversity, equity, and inclusion in every aspect of our hiring process. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We believe that a diverse team brings fresh perspectives, innovative ideas, and greater success. The more inclusive we are, the stronger we become. Applicants must be legally authorized to work in the U.S.
OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow a sizeable improvement in cabin comfort. Otto Aviation is designing world-class aircraft from first principles physics and delivering ground-breaking aircraft and economic performance.
About The Role
We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to our executive leadership team. This role requires exceptional discretion, attention to detail, and the ability to thrive in a fast-paced, high-impact environment. You will serve as a strategic partner, helping the executive leadership team operate efficiently and effectively by managing a wide range of administrative, operational, and strategic tasks.
What You’ll Do
I. Executive Support:
- Manage complex and dynamic calendars across time zones, including scheduling meetings, calls, and travel itineraries.
- Coordinate and prioritize daily activities and deliverables to ensure smooth operations.
- Prepare and organize documents, presentations, and briefing materials for meetings.
- Handle expense reporting and invoice processing in a timely manner.
- Serve as a primary point of contact between executives and internal/external stakeholders.
- Draft and manage correspondence, communications, and memos with professionalism and discretion.
- Facilitate and follow up on action items from meetings and ensure deadlines are met.
- Support key initiatives and special projects, including research, timelines, and reporting.
- Maintain confidentiality of sensitive and proprietary information at all times.
- Assist with legal and financial administrative tasks, such as contract tracking, compliance documentation, and policy coordination.
- Partner with internal departments (HR, Legal, Finance, IT) to ensure executive needs are supported effectively.
- Identify opportunities to improve processes and increase efficiency within the executive office.
Education
- Bachelor’s degree preferred; equivalent experience will be considered.
- 8 years of experience supporting C-suite executives, preferably in a fast-paced corporate or legal environment.
- Proven ability to manage multiple priorities and adapt quickly to changing needs.
- Strong judgment, discretion, and professionalism when handling confidential information.
- Exceptional written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting tools (Zoom, Teams, etc.).
- Strong organizational skills with a high degree of attention to detail.
- This role will be hybrid with travel onsite to Otto's temporary headquarters 3 days per week. Company is due to relocate to their permanent location in Jacksonville, Florida in the next 3-6 months, or when new facility construction is complete. At this time, this individual may be asked to either travel to the new site regularly or be assisted in relocating there.
Otto Aerospace provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13 paid holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options.
Otto Aerospace is an Equal Opportunity Employer
We are committed to diversity, equity, and inclusion in every aspect of our hiring process. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We believe that a diverse team brings fresh perspectives, innovative ideas, and greater success. The more inclusive we are, the stronger we become. Applicants must be legally authorized to work in the U.S.