Office Admin (Red Bug Lake)

Overview

We’re seeking a proactive, detail-oriented Office Administrator to keep our Red Bug Casselberry campus running smoothly. You’ll be the hub for front office operations, family and staff support, and daily compliance. This role is ideal for someone eager to grow into a future Assistant Director (AD). Preferred start: ASAP.

Key Responsibilities

• Front Desk & Phones: Greet families/visitors, manage multi-line calls, route messages, and maintain a warm, professional lobby.
• IKS & Daily Operations: Handle calls/IKS updates; coordinate with classrooms and support bus runs, dismissal, and arrival procedures.
• Attendance & Ratios: Track daily attendance, maintain classroom ratios, and communicate coverage needs in real time.
• Student Records: Create and maintain accurate files, emergency contacts, health forms, and permissions in line with regulatory requirements.
• ProCare Engage Monitoring: Review/monitor activity posts, attendance logs, and messages; support staff with usage and parent communications.
• Lunch-Break Coverage: Coordinate and assist with staff lunch coverage to keep ratios compliant.
• Family Communication: Draft and send updates, reminders, and announcements; respond to inquiries promptly and professionally.
• Event & Calendar Support: Schedule meetings, tours, and events; prepare sign-in sheets, materials, and reminders.
• Supplies & Vendors (light): Track office/classroom supplies, submit requests/POs, and receive deliveries.

Required Qualifications

• Early Childhood background with at least 3 years of experience.
• Florida DCF 45-Hour training (completed or within mandated timeframe).
• Strong customer service and communication skills (phone, email, and in-person).
• Proficiency with office software (Google Workspace or MS Office) and comfort with SIS/childcare platforms (e.g., ProCare Engage).
• High attention to detail, organization, and confidentiality.

Preferred Qualifications

• CDA credential preferred.
• Experience in childcare center, preschool, or school office administration.
• Bilingual (English/Spanish or English/Creole) a plus.

Compensation

• $16.00–$17.50 per hour (commensurate with experience and credentials).

Equal Opportunity Employer
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