Administrative Assistant

This is a remote position.

Summary

We are seeking an organized, detail-oriented Administrative Assistant to support our active Resales department. In this role, you will be the operational backbone of the office, managing daily paperwork, answering incoming calls, organizing files, and providing critical administrative support to our Resales Agents and management team to ensure smooth, efficient daily operations.

• Answer, screen, and route incoming phone calls and resident inquiries professionally.
  
• Prepare, organize, and maintain real estate documents, listing folders, and office files.
  
• Enter and update property listings and client details accurately into the company CRM and database systems.
  
• Manage incoming and outgoing mail, deliveries, and office supply inventory.
  
• Assist Resales Agents with scheduling appointments, preparing marketing packets, and coordinating closing paperwork.
  
• Provide general administrative support, including copying, scanning, drafting correspondence, and data entry.
  

Requirements

• High school diploma or equivalent (Associate degree or administrative certification preferred).
  
• Proven experience as an administrative assistant, secretary, or office coordinator.
  
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  
• Exceptional organizational skills, attention to detail, and time-management capabilities.
  
• Professional written and verbal communication skills.
  

Benefits

• Competitive hourly pay.
  
• Comprehensive medical, dental, and vision insurance options (for full-time).
  
• 401(k) retirement plan with company match.
  
• Paid time off (PTO) and paid holidays.
  
• Stable, supportive office environment with career growth opportunities.
  

EEO

On Top of the World Real Estate is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.