What are the responsibilities and job description for the Protocol Specialist position at Otoe Missouria Group?
About Us
Otoe Missouria Group (OMG) is a tribally owned business dedicated to delivering high-quality solutions across a range of industries. Our company supports federal, commercial, and tribal clients with expert program management, project oversight, and numerous other services.
Position Summary
OMG Federal is proactively identifying talented professionals who embody our entrepreneurial spirit and commitment to service. This position is not currently funded but is expected as part of upcoming program requirements. Candidates will be notified as funding and hiring timelines are confirmed. We encourage interested applicants and incumbents to apply.
We are seeking a Protocol Specialist to support a branch of the Dept. of Homeland Security (DHS) operations in a professional, fast-paced environment. This role is responsible for coordinating distinguished visits, managing ceremonies and official events, supporting command meetings, and providing administrative and guest-support services. US citizenship is REQUIRED for this position.
Responsibilities
Coordinate base-wide tours and distinguished visits, including itineraries and transportation.
Conduct scheduled tours for newly hired employees, visitors, and other approved guests.
Lead specialized tours for civic groups, schools, government reps, and other designated visitors.
Greet arriving aircraft, arrange visitor transportation, and escort guests throughout the base.
Manage visitor itineraries and ensure smooth, professional guest experience.
Set up and operate audio/visual equipment for meetings and events.
Coordinate the Commanding Officers conference room schedule and related support tasks.
Attend designated meetings, record minutes, and publish meeting notes.
Maintain weekly briefing materials and keep Command Brief current and accurate.
Plan and support ceremonies, retirements, promotions, awards, receptions, and other official functions.
Prepare invitations, scripts, speeches, and programs as needed.
Support Wardroom social functions and recognition programs.
Assist the Commanding Officers Secretary and other administrative duties as assigned.
Required Qualifications
A minimum of a High School Diploma or equivalent
U.S. citizenship is REQUIRED.
Ability to read, write, speak, and comprehend English.
Excellent written and oral communication skills.
Knowledge of Microsoft Office applications.
Ability to perform simple arithmetic.
Ability to manage multiple tasks with competing deadlines.
Ability to work with minimal government oversight.
Two (2) years of exp.in protocol and event planning, including coordination of ceremonies, receptions, and official events involving dignitaries, military personnel, civilian representatives, and senior officials; preferably in a military or federal setting.
Successfully pass a background check and have public trust or the ability to obtain one.
Ability to obtain Military/DoW Protocol Specialist certification within twelve (12) months of hire.
Preferred Qualifications
One year of experience with DHS or U.S. Coast Guard procedures.
Proficiency with ALMIS.
Proficiency with AMMIS.
Work Environment & Schedule
Full-time on-site location
Periodic travel to client meetings, planning sessions, or program events as needed
May be asked to work outside of normal business hours for mission critical actions and to meet project requirements
Why OMG Federal
OMG Federal partners with government agencies to deliver mission-focused solutions across cybersecurity, IT modernization, and operational support. Our team operates at the intersection of innovation and national security, providing professionals the opportunity to work on impactful programs in a collaborative and growth-oriented environment.
Equal Employment Opportunity (EEO) Statement
Otoe-Missouria Group, LLC (OMG) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected under federal, state, or local law. We are committed to fostering an inclusive and diverse workplace.