Event Coordinator

Event Coordinator

OTHR Agency is a cutting-edge creative event services Austin bred company. OTHR’s focus is on one thing, the human experience – from client to vendor, community to team members. Thoughtfully designed experiences have the power to change teams, challenge the status quo, and deliver lasting impact. Innovation. High touch. Thought provoking. Redefining. Disruptor. OTHR.

YOU: Let’s be real, this isn’t a “sit back and follow the playbook” kind of job. It’s an entry-level role inside a fast-moving, creative startup where you’ll be asked to do things you’ve never done before- and expected to figure it out. If you’re hungry to learn, resourceful by nature, and thrive in a bit of beautiful chaos, you’ll learn more here in your first year than most people do in three. You’ll support the production team on live events across the global- from helping call the show at an annual conference to assembling 1,000 lanyards at 2AM with music blasting and laughter keeping you awake. It’s all part of it, and it’s all worth it.

REPORTS TO: Managing Director

TYPE OF POSITION: Full Time, Remote

OUR CORE VALUES:

• Build Like a Partner: We show up like owners, not order-takers. We collaborate, contribute, and co-create. We don’t just pass the baton — we run beside each other with shared vision and full commitment.
• Own The Outcome: Everyone leads from where they stand. We take full responsibility- not just for tasks, but for results. We don’t wait to be told - we build to be proud.
• Make Moments Matter: We don’t just do work — we create meaning. Every email, interaction, and touchpoint is a chance to leave someone better than we found them.
• Purposeful Excellence: Excellence isn’t a flex — it’s a form of care. We pursue mastery not for ego, but because people, moments, and missions deserve our best.

A SNAPSHOT OF YOUR RESPONSIBILITIES:

• Project Support: Partner with Event Producers to track timelines, deliverables, and budgets that bring large-scale creative visions to life. The details, the nitty gritty, the things that may get missed or they may not want to do but we know are important.
• Vendor Management: Research, source, and liaise with vendors, suppliers, and venues; track contracts, invoices, and production orders. Find vendors in the middle of nowhere, discover how they communicate and how to get the best out of them and make it happen!
• Logistics Coordination: Support with shipping, on-site load-in/load-out, staff scheduling, and travel arrangements.
• Documentation: Including run-of-show, production schedules, and equipment lists—while owning the creation, organization, and distribution of meeting agendas and minutes (internal and client-facing) to ensure clear communication, alignment, and follow-through.
• Project Management Tools and Systems: Ensures all project tasks, timelines, and milestones are accurately tracked, updated, and aligned across teams to maintain visibility and accountability throughout each event lifecycle.
• On-Site Support: Provide on-site support during the conference, managing staff, troubleshooting issues, and ensuring a positive experience for attendees.
• Team Collaboration: Work closely with creative and operations teams to ensure flawless event execution.
• Budget Tracking: Assist in expense reconciliation, invoice processing, and tracking project costs against budget.

COMPETENCIES:

• Entry-level, but entrepreneurial: You don’t need to know it all- just how to learn fast and figure it out.
• Organized, not rigid: You love structure but can pivot when the plan changes (because it will).
• Organization & Time Management: Able to prioritize multiple projects and deadlines with efficiency.
• Attention to Detail: Ensures accuracy across documentation and logistics.
• Problem-Solving: Demonstrates resourcefulness in resolving challenges quickly under pressure.
• Collaboration: Works seamlessly with internal teams, clients, and external partners to achieve shared goals.
• Communication: Strong written and verbal communication skills; able to translate complex details clearly.
• Adaptability: Remains flexible in dynamic, high-stakes environments with shifting priorities.
• Technical Fluency: Familiarity with event production technologies, AV equipment, and digital platforms.
• Client Service Orientation: Professional, responsive, and committed to delivering excellent client experiences.
• Ownership & Accountability: Takes initiative, follows through on commitments, and ensures high standards of execution.

LIFE at OTHR Agency:

At OTHR Agency, being an Equal Opportunity Employer means more than upholding discrimination-free hiring practices. It means that we cultivate an environment where people can be their most authentic selves and find both belonging and support. We're on a mission to change the creative event experience -- an experience made whole by our unique backgrounds and perspectives.

We care for our team and have a comprehensive benefits package to support you. We offer medical, dental, vision, generous paid time off, paid parking, paid parental leave, company match 401K, and company social events.