What are the responsibilities and job description for the Sales Executive Assistance position at OTC Industrial?
The Sales Executive Assistant to the Sales Manager provides high-level administrative, organizational, and operational support to the Sales Manager and sales team. This role serves as a trusted business partner to the Sales Manager, helping manage priorities, coordinate activities, track follow-up, prepare reporting, and ensure the sales organization remains focused and aligned with business objectives.
What You'll Do:
- Serve as the primary administrative and organizational support partner to the Sales Manager.
- Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
- Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other necessary materials.
- Track action items and follow-up commitments from meetings to ensure timely completion.
- Coordinate internal and external meetings, customer visits, sales events, and team activities.
- Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
- Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
- Assist the Sales Manager in monitoring team performance against established goals and KPIs.
- Maintain accurate sales records and ensure information is updated in applicable systems
- Handle confidential and sensitive business information with a high degree of discretion.
What You'll Need:
- High school diploma or equivalent; associate or bachelor's degree preferred.
- 5 years of experience in an executive assistant, administrative, sales support, business operations, or similar role.
- Experience in industrial distribution, manufacturing, rotating equipment, pumps, motors, or a technical business environment.
- Experience working with CRM and ERP systems.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and follow-through.
- Ability to manage confidential and sensitive information.
- Ability to work independently and anticipate needs.
- Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.