Program Coordinator for Mentoring and Strategic Initiatives

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Job Title: Program Coordinator for Mentoring and Strategic Initiatives Department: Graduate School | Administration Program Coordinator for Mentoring and Strategic Initiatives (MSI) About The Ohio State University Graduate School: The Ohio State University Graduate School aspires to be a national leader with robust and impactful advanced education programs to produce skilled, diverse graduates who will be successful, sought-after leaders in knowledge, innovation, and creativity; as well as embody an awareness and engagement of individual and societal inclusion, to influence the world. The Graduate School facilitates this vision by serving as a central resource for essential services that support Ohio State’s 235 graduate degree programs, approximately 11,500 graduate students, 600 postdoctoral scholars, and more than 3,000 graduate faculty and staff. These essential services include preparing and sustaining graduate programs for excellence, ensuring the integrity and quality of each program, disseminating knowledge and best practices to support the advancement of graduate students and programs, and nurturing career development and a positive culture for the next generation of learned scholars. About the Mentoring and Strategic Initiatives Coordinator Position: The Program Coordinator for Mentoring and Strategic Initiatives (MSI) is a key member of the Mentoring and Strategic Initiatives Team housed in the Excellence in Graduate and Postdoctoral Training area of the Graduate School. The Program Coordinator for MSI will play an integral role in implementing the vision for mentoring, recruitment, and retention set by the Assistant Dean for Mentoring and Strategic Initiatives and Graduate School leadership. Specifically, Program Coordinator for MSI will coordinate programming, handle logistical details for several projects and initiatives, and serve as a liaison between the MSI Team and key stakeholders on and off campus. The successful candidate is someone who can work both collaboratively and autonomously, is detail oriented, and is successful at initiating, managing, and completing projects simultaneously to achieve larger team goals. Essential Duties: 60% - Mentoring Program Coordination: Coordinates programming to advance effective mentoring practices that support graduate students and postdoctoral scholars, including logistics for mentoring workshops for faculty mentors across the university. Organizes instructional materials for mentoring workshops and keeps them up to date. Communicates with faculty and staff mentoring workshop facilitators across the university. Serves as the mentoring liaison between the Graduate School MSI Team and graduate student organizations to provide resources on mentoring. Assists with mentoring up workshops for graduate students and postdoctoral scholars across the university. Responds to mentoring inquiries and workshop requests, and keeps content updated on mentoring website. 30% - Recruitment and Retention Initiatives Coordination: Recruitment and Retention Initiatives Coordination: Serves as a recruitment liaison between the Graduate School MSI Team and graduate program coordinators across the university to share Graduate School recruitment opportunities and resources. Coordinates and implements the Graduate School’s signature programming to recruit and retain graduate students, including but not limited to the Summer Research Opportunities Program (SROP). Coordinates travel logistics for SROP cohort of approximately 40 students, including making travel arrangements and submitting spend authorizations, expense reports, and reimbursement processes. Coordinates hiring and onboarding of SROP cohort of 40 students. Handles all other administrative details for the SROP program, including the selection process and updating content on the SROP website. Participates in graduate recruitment events on-campus and off-campus and virtual college fair events to promote the Graduate School and its graduate programs. Keeps inventory of all recruitment and retention program supplies and manages ordering of new supplies. 10% - Other Duties: Provides office administrative support related to meeting scheduling and coordination, reserving space, arranging catering, etc. Works on special projects assigned by the Associate Dean for Excellence in Graduate and Postdoctoral Training. Education and Experience: Minimum Required Qualifications: Bachelor’s degree and 4 years of relevant experience required. Desired Education: Master’s degree and 4-8 years of relevant experience preferred. Required Experience: Experience with mentoring, recruitment, and retention initiatives. Excellent written and oral communication skills with a variety of stakeholders. Experience independently and successfully managing multiple projects at once. Experience learning and managing complex and detailed organizational processes. Strong administrative, interpersonal, and cultural competencies, including experience handling difficult, complex, and sensitive information with discretion and care. Experience working collaboratively. Proficient in use of technology to support project delivery and communications. Intermittent travel and weekend or evening hours are required. Desired Experience: Experience in a college or university setting, including graduate education. Experience with public speaking and/or workshop facilitation. To Apply: Applicants should submit: Cover letter that specifically articulates how the candidate’s experience and skills align with and support the duties of the MSI Coordinator position; Resume/Curriculum Vitae; Names and contact information of three professional references. Once you begin the application, please complete all sections and upload the required materials. Note that you will not be able to edit your application or documents after submission. The application deadline is Sunday, January 4th at 11:59 PM. Location: University Hall Position Type: Regular Scheduled Hours: 40-hour week; hybrid schedule with three days on campus, two days remote. Salary range: $55,000-60,000/year Additional Information: Function: Graduate School Subfunction: Administration Band: Specialized Level: 3 Location: University Hall (0339) Position Type: Regular Scheduled Hours: 40 Shift: Varying Shifts Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The university is an equal opportunity employer, including veterans and disability. 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