Administration Assistant-General Internal Medicine

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Job Title: Administration Assistant-General Internal Medicine Department: Medicine | IM General Internal Medicine The Research Administrative Assistant provides essential Administration and programmatic support to the Division of General Internal Medicine in the Department of Internal Medicine; Works autonomously and independently to perform a variety of administrative tasks and supporting and reporting to the Research Center Manager, represents the research manager at stakeholder meetings when they are unable to be present. Alongside the research center manager works directly with the division research director and division leadership. Key Responsibilities: Administration Operations: Coordinate and maintains appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday Drafts and prepare correspondence; prepare reports, tables, and slides for presentations. Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports Assist faculty with preparation of credentialing and promotion & tenure documents; Update faculty CV (curriculum vitae) Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files Serve as the initial point of inquiries related to departmental policy and procedures Handles confidential matters professionally and appropriately. Perform related and/or additional job duties as assigned by direct supervisor Additional Information: Location: Ackerman Rd, 700 (0921) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. 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Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including: • Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost. • Paid time off, including sick and vacation time and 11 holidays. • State retirement plan or an alternative retirement plan, both with generous employer contributions. As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. 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