What are the responsibilities and job description for the Office Manager/Legal Assistant position at Ostrom Law Office, LLC?
Ostrom Law Office, LLC seeks a full-time Office Manager/Legal Assistant to collaborate with attorneys and staff at its Minneapolis office. We are a small law firm practicing exclusively in US immigration law. We are client-centered with an emphasis on family and employment-based immigration.
DUTIES AND RESPONSIBILITIES
- Telephone and walk-in receptionist duties, including communicating with clients or potential clients in a friendly and prompt manner.
- Perform administrative duties including scheduling meetings, invoicing, accepting payments, processing mail, and ordering supplies.
- Assist with file maintenance, including opening new cases, tracking the status of open cases, updating visa end dates, and drafting case closing letters and closing files.
- Draft retainer agreements, legal forms, letters and e-mails, and other legal documentation under attorney supervision.
- Draft and prepare US citizenship and Removal of Condition cases from start to finish.
- Assist in the development and preparation of cases for filing with various government agencies in a wide variety of immigration cases, both family and employment based.
- With an eye for detail, review legal forms and filings drafted by the attorneys or other staff, prior to filing with government agencies.
- Provide Spanish/English interpreting at client meetings as needed.
QUALIFICATIONS
A minimum of a bachelor’s degree is required. An associate’s degree in a similar field and two years’ experience in the legal field can be substituted for a bachelor’s degree. No prior experience in immigration law is required. All applicants should have strong writing skills, meticulous attention to detail, and an interest in serving immigrant communities. Spanish language skills required. We are unable to offer visa sponsorship for this position.
COMPENSATION AND BENEFITS
Salary is commensurate with experience. Benefits include health and dental insurance, paid time off, a retirement plan in year three of employment, and a monthly metro pass/parking stipend.
START DATE
Start date is flexible, but we are aiming for this position to start around November 1, 2026.
HOW TO APPLY
Please send a cover letter and resume to Jenny Brooks, Law Clerk, at: jbrooks@ostromlawoffice.com. No phone calls please. We are not interested in messages or inquiries from recruiters at this time.