Inventory Specialist

About Ostbye

Ostbye is a 4th-generation family owned jewelry manufacturer and distributor, recently recognized as the 5th Best Performing Jewelry Brand by Retailer Jewelers in InStore Magazine (2025). We serve independent jewelers across the country and take pride in being a company where people genuinely enjoy showing up to work.

We’re growing fast and looking for people who want to grow with us. At Ostbye, you won’t get lost in the shuffle. Your work matters, your voice is heard, and your contribution to the team is visible from day one.

The Role

We’re building out our inventory function and need someone who can own it. You’ll be the engine behind our sales lines – keeping the inventory accurate, setting up new items when they launch, managing the inventory side of our trunk show program, and stepping in on invoicing when the team needs you.

This isn’t a “keep the spreadsheet updated” job. It’s a role for someone who sees the gaps before anyone else does, takes initiative without being asked, and gets satisfaction from knowing the system is clean, the data is right, and the team can rely on the information they’re working from.

You’ll report directly to our Integrator and work shoulder-to-shoulder with our Inventory Manager and the broader Finance and Merchandising teams. If you want visibility, ownership, and room to build something – this is it.

What you'll Do

Sales Line Management

• Own and maintain our active sales lines in our ERP system (Microsoft Dynamics NAV) – additions, updates, discontinuations, and audits
• Keep item data accurate and current so our Sales and Customer Experience teams are always working from the right information
• Coordinate with the Inventory Manager and Merchandising team when lines change – and communicate those changes clearly across the organization

New Item Setup

• Set up new items in ERP when we introduce new products – item numbers, descriptions, attributes, pricing fields, all of it
• Work with the Inventory and Merchandising teams to gather what you need and catch errors before they cause problems downstream

Trunk Show Program

• Manage the inventory side of our trunk show program – track what goes out, make sure it comes back, reconcile when it does
• Keep ERP records accurate and flag discrepancies to the team before they become headaches

Invoicing Backup

• Step in as invoicing backup when the team needs coverage – process orders accurately and efficiently

What Success Looks Like

In your first 90 days, a successful Inventory Specialist at Ostbye:

• Has learned our Ostbye and Victor sales lines and understands what each one means to the business
• Is keeping item data clean and current in NAV without being asked twice
• Has built a trusted relationship with the Inventory Manager and Merchandise Manager
• Has taken ownership of trunk show inventory tracking and made it more organized than it was
• Has flagged at least one process gap and suggested a fix
• Makes the team feel like they can rely on the data

What You’ll Bring

• 1–3 years of experience in inventory coordination, merchandising support, order processing, or a similar role
• Comfort working in ERP or inventory management systems – we use Microsoft Dynamics NAV (we’ll train you, but you need to be system-savvy)
• A near-obsessive attention to detail – you catch the thing everyone else missed
• The ability to manage multiple priorities without dropping the ball
• A self-starter mindset – you don’t wait to be told what to do next
• Clear, confident communication – written and verbal
• An interest in product and merchandising – you’re curious about what we sell and why it matters
• Associate or bachelor’s degree in Business, Merchandising, Supply Chain, or related field preferred (not required if your experience is strong)
• Ability to commute to or relocate to Plymouth, MN 55442

What You’ll Receive

• Salary: $21 - $25 / hour based on experience
• Set weekday schedule: Monday – Friday, 8:30 AM – 5:00 PM – nights and weekends are always yours
• Paid time off
• 401(k) with employer match
• Health & Dental Insurance
• Frequent team outings and company giveaways

Our Core Values

These aren’t words on a wall. They’re how we operate every day:

• Honest Day’s Work — Caring, dedicated, passionate, and flexible
• Relentless Growth — Growing our customers, ourselves, and the company
• Delivering Value — Quality, integrity, and earning the reputation we have
• Solution Centered — Team players who solve problems and spot opportunity
• We Laugh at Ourselves — Fun, outgoing, and don’t take ourselves too seriously

Ready to Join Us?

If this sounds like the right fit, we’d love to hear from you. We move quickly on strong candidates – don’t wait.

Apply today. We’re ready when you are.

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $21 - $25