Facilities Associate

Job Title: Facilities Associate

Department: Operations

Reports To: Sr. Director, Operations

FLSA Status: Non-Exempt

Location: Van Nuys, CA

Position Summary: The Facilities Associate is responsible for the day-to-day operation, maintenance, and security of the buildings. This includes, but is not limited to, working with large air handler equipment and HVAC, furniture procurement and installations, security, janitorial and vendor services, recycling efforts, plumbing system, conference room and events setup, and overall upkeep of the building. This position is critical to the safety, security, and overall operations and maintenance of the facilities.

Essential Duties and Responsibilities include the following:

· Manage and work with vendor service providers (Security, Plumbers, Electrical, Trash, Landscaper, Janitorial, General Contractors, among others).

· Conduct evaluation of vendors including managing the RFP processes and negotiating contracts under Sr. Director and Legal oversight

· Manage maintenance contracts on all office equipment and continuously evaluate for cost reductions and price negotiations

· Assisting with office maintenance (i.e. cleaning crew, ground crews, landscaper) and light repairs such as plumbing, electrical, and HVAC systems

· Assisting with preventive maintenance service by identifying and communicating and executing innovative ideas with the Sr. Director

· Assisting with facility security and safety inspections

· Following established processes that contribute to effectiveness of operating procedures, space utilization, and maintenance and protection of facilities and equipment

· Assist with construction or remodeling projects

· Assist and support onsite events

· Oversee security systems, office vending vendors and beverage machines

· Operate various equipment to perform various duties, certified and licensed forklift, standup reach, scissor lift, automobile, and golf cart

· Assist with services to all levels of employees including, but not limited to, furniture procurement and installations, workstation adjustments and reconfigurations, power/cabling requests, inventory management, furniture assessments for repair/refurbishment or replacement

· Other duties may be assigned

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

· Embraces and champions new and innovative ideas and processes that will improve efficiency and increase profits, and encourages others to do likewise. Displays original thinking and creativity. Meets challenges with resourcefulness and comes up with solutions to barriers. Develops innovative processes and ideas in alignment with the Munchkin

· Customer Focus - Personally demonstrates that external (or internal) customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and inquires about customer satisfaction with products or services.

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

· Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

· Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions;

· Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

· Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests;

· Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.

· Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

· Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

· Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Required:

• Bachelor’s degree in related field or equivalent work experience
• Minimum 5 years of progressive experience in a facility management role including experience with commercial building management
• The ability to multi-task and work effectively within a team environment
• Experience with large air handler equipment and HVAC
• Knowledge of City LA buildings and fire codes
• Has experience leading an internal emergency response team preferred
• Experienced in budgeting, fiscal management, and reporting

· Possess current CA driver’s license and excellent driving record

• Intermediate proficiency in MS Office is required. Strong Word and Excel skills preferred. Experience with Visio a plus
• Excellent verbal and written communication skills and experience communicating with all levels of management. Excellent customer service skills
• Strong organizational skills and attention to detail

Physical Requirements

• Ability to lift, move and load 50 pounds
• Ability to climb, ascend/descend a ladder and reach to service lights, ceiling fixtures, etc.
• Ability to stop, kneel, and/or crawl under furniture

· Knowledge and use of various tools of the trades, heavy equipment, power tools and hand tools

· Bilingual (Spanish/English) is a plus

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $30