What are the responsibilities and job description for the Office Assistant position at Osceola Window and Door?
Office Coordinator
Osceola Window & Door | Saint Cloud, FL
Osceola Window & Door is seeking a reliable, organized, and motivated Office Coordinator to support daily operations in a fast-paced construction office.
This is a key role within our team. We are looking for someone who takes ownership of their work, communicates clearly and professionally, and ensures that nothing falls through the cracks.
The right candidate is detail-oriented, proactive, and able to work independently while keeping multiple moving parts organized and on track.
Key Responsibilities
This role supports all operational areas of the business, including:
- Preparing and sending customer quotes
- Following up on quotes and contracts (no missed follow-ups)
- Scheduling in-home estimates
- Creating, sending, and tracking contracts
- Communicating with customers regarding products, timelines, and services
- Creating and sending invoices
- Scheduling installation crews
- Updating and maintaining accurate customer records
- Filing and tracking permits
- Ensuring all jobs and communication are properly documented and up to date
What We’re Looking For
- Highly organized with strong attention to detail
- Clear and professional communication skills (written and verbal)
- Ability to manage multiple tasks and priorities without losing track
- Self-motivated and able to work with minimal supervision
- Takes initiative and follows through on responsibilities
- Friendly, professional, and team-oriented
Requirements
- High school diploma or Associate’s degree
- Minimum 3 years of experience in a construction office (required)
- Minimum 2 years of administrative or office experience (required)
Compensation & Schedule
- $20.00 – $25.00 per hour (based on experience)
- Full-time, Monday–Friday
- Stable, long-term position with opportunity for growth
About Us
Osceola Window & Door has proudly served our community for over 30 years, specializing in replacement window and door installation. We are a close-knit, hardworking team that values reliability, accountability, and doing things the right way.
Additional Requirements
- Ability to commute to Saint Cloud, FL 34772 (required)
- Ability to work in person (this is not a remote position)
Pay: $20.00 - $25.00 per hour
Work Location: In person
Salary : $20 - $25