Senior Payroll Technician (Corrections)

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under direction, the purpose of the position is to perform advanced and specialized payroll functions according to generally accepted accounting principles and regulatory requirements applicable to the work. Employees in this job classification function in a senior support capacity to accomplish assigned tasks according to established practices and guidelines of the assigned department. Work includes and is not limited to the preparation, review, reconciliation, recording, processing, balancing and distribution of payroll and related data.

Individuals assigned to this position are expected to: show professional conduct, be attentive to detail, demonstrate a high degree of accuracy, handle work flow consistently and efficiently, meet deadlines, follow through, keep work organized and easily accessible, think independently, problem solve, work with employees at all levels of the organization in dealing with payroll issues, be discrete and confidential in handling job responsibilities. 

This position is unique in that it performs complex and paraprofessional-level payroll duties.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Performs and integrates all activities toward the achievement of established goals and objectives.
• Assists personnel, administration, auditors, outside agencies, etc. (e.g., payroll procedures, agreement requirements, timecards, wages paid, etc.) for the purpose of providing information and resolving individual payroll issues, conveying information, etc.
• Performs payroll work and accounts maintenance functions according to generally accepted accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. 
• Participates in payroll cross-training initiatives to acquire knowledge and skill sets to support the efficient and accurate functioning of the assigned work unit.
• Prepares and participates in the process and issuance of the full payroll pay period; examines wages and payroll records for accuracy; maintains and updates critical logs, records, backup files, lists, and accounts, as applicable to the assigned functional area. 
• Maintains payroll information, scanned files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Performs verification and reconciliation tasks for payroll accounting activities according to department checks and balances procedures; performs follow-up on any issues as applicable, including management of personnel’s leave accruals.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains payroll operations by following policies and procedures, by effectively becoming familiar with County Policy and Union Agreement(s), and by adhering to government entities’ requirements such as the IRS. Assures compliance with FSLA. 
• Oversight of proper payments to employees while on Worker’s Compensation, FMLA, FLSA, and Military leave.
• Responsible for the management and manipulation of the department's unique 24-hour work schedule. Contributes to team effort by accomplishing related results as needed.
• As an employee of Corrections, you may be required to report to work in times of disaster. 
• May be required to work outside of the job description during times of disaster. 
• May be required to work some evenings and/or weekends. 
• Process travel reservations and Authorization/Expense Report for travelers in accordance with the established County policies, departmental procedures, and regulatory requirements. Performs duties as assigned/necessary which are related or logical in assignment to the position, work includes and is not limited to accounting support work, inmate accounts, and accounts payable tasks according to generally accepted accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Special projects.

Education:  High school diploma or GED 

Experience: Two (2) years’ direct work experience in payroll processing using an automated payroll system. Knowledge and understanding of payroll processing system, chart of accounts, general accounting practices and procedures, applicable laws, codes and regulations, general auditing functions, payroll taxes, payroll practices and methods, union wages, labor-management agreements and employment contracts.  

Miscellaneous:  Must possess and maintain a valid Florida Driver’s License. 
 

• Thorough knowledge of pre-established local, state, and federal policies, procedures and regulatory requirements applicable to the work. 
• Considerable knowledge of payroll principles and techniques, established procedures, departmental guidelines, and regulatory requirements applicable to the work. 
• Responsible for accurate computation, recordkeeping, administration and reporting; perform payroll audits to ensure accuracy of transactions, information and records. 
• Maintain knowledge and understanding of electronic payroll processing system. 
• Troubleshoot problems with the payroll system and work with internal and external technical support to resolve issues.
• Maintain knowledge and understanding of shift assignments and shift schedules.
• Promptly respond to requests for labor, wage and benefit information and report preparation. 
• Receiving, verifying, adjusting, all data in the computerized payroll system, and transmitting payroll data, while reviewing payroll reports.
• Basic knowledge of on-call, call out and standby processes for payroll management.
• Proficient skill and ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions, and decimals, and to compute percentage rates and other calculations as applied to basic payroll and accounting functions. 
• Ability to access, operate and maintain various software applications including but not limited to MS Word, Excel, and Outlook.   Knowledge of Kronos.
• Ability to operate basic office equipment, including personal computers, printers, copy machines, telephone systems, calculators, and facsimile machines. 
• Ability to maintain confidentiality is mandatory, including the ability to maintain a high level of accuracy and confidentiality concerning financial and personnel matters. Ability to effectively handle confidential, difficult and sensitive issues by using tact, diplomacy, and an understanding of the organizational culture, climate and/or politics. 
• Ability to work independently in a time-sensitive and team-oriented environment utilizing effective organizational and decision-making skills.
• Ability to anticipate, analyze, diagnose, and problem solve with great attention to detail. 
• The ability to manage time, multiple projects and priorities with minimal supervision. Ability to work under stressful conditions with various personality types and expectations. 
• Ability to maintain a professional working atmosphere while interacting with more than 300 department personnel throughout the payroll and incentive processes while respecting the individual values and diversity of all departmental employees. 
• Ability to organize work, prioritize, adapt quickly to change, deliver under the pressure of established deadlines, and follow up on assignments with minimum supervision. 
• Ability to accommodate a flexible work schedule on an as needed basis to meet the deadlines set forth for the completion of the payroll process.
• Ability to establish and maintain effective working relationships and communications with co-workers, department management, businesses, other fiscal organizations, and the general public.
• Ability to communicate professionally, verbally and in writing.

• Ability to communicate (read, write, and speak) using the English language.

• Physical Demand: Light
• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting is involved will require significant walking/standing may be required.
• If mostly sitting is involved will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eye sight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.

Salary : $21