Fleet Manager

General Description Of Duties

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

• This position is subject to close at any time**
  
  

Under limited supervision, this position serves in a middle management capacity and as second in command of county-wide fleet activities and operations. Responsibilities include coordinating service and acquisition of fire rescue apparatus, heavy-duty, medium-duty, light duty fleet and heavy equipment. Duties include managing daily operations, acquisition of fleet assets, training, managing contracts and administrative duties for the department.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Plans, organizes, and directs daily fleet maintenance, repair, and service operations.
• Supervises and evaluates Fleet personnel, assigning tasks and monitoring performance.
• Manages the acquisition, replacement, and disposal of County vehicles and equipment.
• Prepares specifications for the procurement of all types and classes of vehicles and specialized equipment.
• Assists with the development of the department’s annual vehicle and equipment replacement budget.
• Analyzes data and costs to establish standards and criteria for vehicle replacement decisions.
• Coordinates and conducts annual fleet replacement meetings with County departments and offices.
• Provides support to department staff in processing requests for proposals (RFPs) and other complex procurements.
• Coordinates fuel distribution, warehouse operations, and parts inventory management.
• Ensures compliance with established maintenance schedules and quality control standards.
• Develops vehicle specifications and supports procurement activities.
• Manages fleet records, maintenance systems, and reporting tools.
• Assists in budget preparation and monitors expenditures for assigned programs. (Budget)
• Coordinates emergency response fleet readiness and after-hours support.
• Prepares operational reports and recommends improvements to the Fleet Services Director.
• Attends meetings, professional conferences, and institutes; attends, participates and/or leads a variety of management, administrative meetings to keep up with trends in Fleet and Fuel services management issues.
• Selects, supervises, trains and evaluates Fleet Services personnel either directly or through subordinate supervisors. Partners with Human Resources on employee relations issues; recommends and administers disciplinary actions.
• Develops, prepares, and maintains a variety of records and reports.
• Plans, directs, organizes, and evaluates the work of the Fleet Management Department including establishing and maintaining productivity standards and quality control on repair work and preventive maintenance programs.
• Develops and implements long range maintenance plans and service level agreements.
• Provides guidance and oversight for developing, implementing and monitoring vendor contracts.
• Assists the Department staff in developing specifications for new vehicles and equipment.
• Assists in the preparation of specification for the purchasing of County vehicles and light/heavy equipment.
• Assists with departmental inventories, in-house warehouse, county-wide fleet asset management, and equipment.
• Ensures emergency response personnel and equipment is prepared 24/7 for fleet service calls.
• Oversee the day-to-day operations of the shop operations.
• Directs Technicians as necessary during the performance of routine to complex repair and maintenances tasks ensuring they are completed correctly.
• Applies technical knowledge and skills during various repair and decision making processes related to ongoing service and repair in the shop.
• Uses firsthand technical knowledge and skills in performing technical service work to guide supervisors, service technicians, and trainees in the performance of preventive and corrective procedures.
• Coordinates training and safety programs; ensuring compliance with all regulatory agencies, state statutes, and related regulations, training and certifications are kept current and implemented appropriately.
• Serves as liaison for fleet related work developing and maintaining effective and collaborative relationships.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.
  
  

Minimum Qualifications

Education: Associate’s degree in Automotive Technology, Mechanic and Equipment Maintenance, Fleet Management, or related field, or equivalent vocational certification.

Experience:Five (5) years of progressively responsible experience in fleet management/leadership. Additional years of experience may be considered in lieu of education.

Technical experience, vocational training, and/or ASE Certifications in any of the following areas are preferred.

• Air brakes
• Diesel Engines
• HVAC
• Electrical
  
  

2 Years of technical knowledge, skills, and previous hands-on experience in vehicle and/or equipment maintenance and repair required.

Miscellaneous: Must possess and maintain valid Florida Driver's License

Must Possess NIMS training certificates for IS-100, IS-200, IS-700, IS-800, G-300, and G-400 to fulfill emergency response roll, or have the ability to attain within 12 months of hire. This is an essential function and must be available during emergency situations.

Knowledge, Skills And Abilities

• Ability to understand, follow and direct written and oral instructions.
• Ability to clearly communicate in written and oral formats.
• Ability to develop and maintain departmental policies, procedures, and protocols.
• Ability to direct and oversee the overall operations of the Fleet Management Section to include managing over 650 pieces of equipment (fire apparatus, light/heavy equipment, vehicles, trailers, boats, etc.).
• Ability to effectively direct and manage a group of entry level staff, skilled professionals, supervisory, and management staff engaged in fleet maintenance and repair operations; ability to foster a team environment by supporting cohesive work relationships and providing effective problem resolution.
• Knowledge of the principles and practices of governmental budgeting planning and management.
• Ability to analyze data and reach logical conclusions; generates and evaluates alternatives, formulate recommendations, and institute effective change.
• Ability to analyze fiscal and administrative problems and determine appropriate actions.
• Skill in writing contracts, agreements, and scopes for materials, equipment and services.
• Knowledge of parts inventory and warehousing methods and procedures, including physical inventories and record keeping procedures.
• Knowledge of relevant state statutes, federal laws and regulations, industry standards and safety procedures as they relate to fleet management operations including Fire Rescue & EMS emergency response vehicles and equipment.
• Knowledge of relevant state statutes, federal laws and regulations, industry standards and safety procedures as they relate to municipal fleet fuel dispensing, storage, and transportation operations.
• Knowledge of standards for inspection, maintenance and testing of in-service emergency vehicles and equipment
• Must have advanced computer skills to include the Microsoft Office Suite (i.e., Word, Excel PowerPoint and Outlook). Must be familiar with and have the ability to utilize specialized fleet management software applications and informational systems. Must have the ability to effectively research information on the internet.
  
  

Physical Demand Requirements

Physical Demand: Medium

• 20 pounds maximum lifting.
• Occasional (up to 1/3 of the work time) lifting, carrying up to 20 lbs.
• Good eyesight for production or safety of self and others.
• If less lifting is involved, will require significant walking/standing.
• If mostly sitting is involved, will require push/pull on arm or leg controls.
• Physical agility is required in kneeling, bending, stooping, and reaching.