Financial Services Specialist (Animal Services)

General Description Of Duties

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

• This position is subject to close at any time**
  
  

Under general direction, the purpose of the position is to perform routine to moderately complex budgeting and accounting work according to generally accepted practices, established policies and procedures, departmental guidelines, and regulatory requirements applicable to the work. Employees in this job classification function at journey professional level to accomplish assigned functions according to established schedules, calendars, projects, and programs. Work includes preparation, auditing, reconciliation, recording, processing, balancing and distribution of financial and budget related data. This position is responsible for entering purchase orders, verifying and reconciling more complex vendor account invoices, performing check deposits, grants administration, and to support payroll processing as needed.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Performs technical budget analysis work, moderately complex financial management and accounting work according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Assists in the preparation and analyzation of various financial documentation regarding funds and budgets; assists in the reconciling of internal reports and analyzes discrepancy against general ledger/job ledger accounts; assists in the performance of a wide variety of account and budget management tasks.
• Acts as a backup to the Senior Payroll Technician; receives, reviews, verifies, adjusts, and transmits payroll data.
• Prepares programmatic and financial grant reports to establish and ensure compliance with policies, procedures, and regulatory requirements.
• Provides oversight, guidance, and recommendations to management to ensure grant/contract compliance.
• Assists in the monitoring of various revenues and expenditures for departmental and/or unit accounts; ensures expenditure control and compliance with funding and reporting requirements, policy, and standard accounting procedures; assists with monitoring and reviewing financial and account records; reviews transaction activities to ensure accuracy.
• Analyzes, reconciles, balances, and maintains accounting records; develops budgets and special financial reports.
• Performs accounts payable/receivable processing, recording, and reconciliation tasks, e.g. purchase requests, billings, vendor payments, fee collections, cash receipts, revenues, expenditures, activity costs.
• Generates various system reports or audit calculations and ensures accuracy, e.g., budget processing, accounts processing, expenditures.
• Provides assistance in relation to departmental financial operations, policies, and programs.
• Maintains confidentiality of information in the performance of job duties.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.
  
  

Minimum Qualifications

Education: Bachelor’s Degree in Business, Public Administration, Accounting, Finance or other related field.

Experience: One (1) year of responsible experience in budget, finance, or accounting; or an equivalent combination of education, training and experience.

Miscellaneous: Must possess and maintain a valid Florida driver’s license.

Knowledge, Skills And Abilities

• Considerable knowledge of generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Knowledge of the application of statistical concepts and methods as applied to the analyses of budget management, accounting and revenue projecting.
• Current knowledge of industry, regulatory and legislative developments affecting budgeting, accounting and financial reporting functions to ensure application to areas of responsibility.
• Thorough knowledge of basic bookkeeping and general accounting principles and techniques.
• Skill in performing moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages and decimals.
• Ability to utilize personal computers, standard office equipment.
• Proficient use of standard software applications, e.g. word processing, presentation, and spreadsheet applications.
• Ability to communicate professionally, verbally and in writing.
• Ability to organize work, prioritize, meet established deadlines, and follow up on assignments with minimum direction.
• Ability to interpret a variety of instructions in written, oral or schedule form.
• Ability to establish and maintain effective working relationships and communications with co-workers, department management, businesses and other fiscal organizations.
• Ability to learn and understand electronic payroll processing systems.
• Ability to learn and understand shift assignments, shift schedules, work back day schedules, and electronic roster system, including on-call, callback, and standby procedures.
  
  

Physical Demand Requirements

Physical demand: Light

• 20 pounds maximum lifting.
• Occasional (up to 1/3 of the work time) lifting, carrying up to 10 lbs.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.