Executive Administrative School Associate PC 2682

Position Title:  Executive Administrative School Associate

Pay Grade:  13                                                        Period of Employment:  12 months

Description Approved/ Revised:  07/2025       FLSA Status:  Non-Exempt

Supervised by and/or Reports to:  Building Administrator

General Responsibilities:

Ensures the smooth operation of the principal’s office by assisting staff, students, and

parents as needed.

Essential Duties:

(This list is intended solely as an illustration of the various types of work performed.  The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)

• Maintains the general function of the administrative office.
• Directs, supervises, or coordinates the work of others, if required; maintains the proper flow of the office.
• Supports the principal with clerical duties to include but not limited to:
  • Coordinating, scheduling, and preparing paperwork for candidate interviews.
  • Preparing and maintaining student disciplinary hearing packets and letters.
  • Maintaining supervisor’s appointment calendar.
  • Attending meetings and taking notes of minutes when required.
  • Taking and transcribing dictation that varies from simple to complex.
  • Preparing and typing reports, letters, inventories, tests, memoranda, etc., some of which will be of a confidential or sensitive nature.
• Monitors time and attendance for staff; maintains records of staff leave.
• Submits maintenance work orders as needed.
• Receives, sorts, and distributes mail.
• Assists in the preparation of regularly scheduled reports.
• Assists with preparation and distribution of communications.
• Maintains and updates the OHS webpage calendar and announcements.
• Creates and updates announcements on the marquees.
• Updates Schoology as needed.
• Orders and verifies receipt of supplies; maintains inventories.
• Prepares monthly donations and grants.
• Prepares and maintains spreadsheets of teacher vacancies and hires
• Maintains personal and emergency contact information for staff
• Enters and maintains employee and student information in PowerSchool.
• Assists new employees with id badges, forms, keys, etc.
• Serves as backup for processing payroll for staff; maintaining records of staff payroll.
• Performs other duties as assigned.

Requisite Knowledge, Skills, and Abilities:

• Thorough knowledge of standard school policies and regulations
• Strong computer and software skills
• Exhibits excellent communication and public relations skills with parents, students, and staff when requesting information or assistance
• Ability to work well under pressure
• Ability to initiate, organize, and perform work independently
• Ability to main confidentiality at all times
• Ability to exercise appropriate judgement in a variety of situations, including crisis
• Serves as a role model

Requisite Education and Experience:

• Must possess a High School Diploma or GED.
• Prior clerical or administrative assistant experience required.

Physical Requirements:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to: a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, or repetitive motions required.

Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs, services and activities on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, pregnancy, childbirth or related medical conditions, age, marital status, veteran status, disability, genetic information, or any other basis prohibited by law.

This job description is intended to accurately reflect the position activities and requirements.  It is neither intended to be, nor should it be construed as, an all-inclusive list of the responsibilities, skills, or working conditions associated with the position. The administration reserves the right to modify, assign, or remove duties as necessary.

Salary : $28 - $50