What are the responsibilities and job description for the Office Manager - St. Petersburg position at Orthopaedic Solutions Management?
Position Summary: We’re seeking a polished, proactive Office Manager/Coordinator to support various duties within the organization working with the teams in all departments. This high-impact role is perfect for someone who thrives in a dynamic, people-focused environment and is looking to grow within a forward-thinking organization.
Key Responsibilities:
Reception & Office Experience
- Maintain a clean, well-stocked, snacks, coffee, supplies
- Order all supplies as needed
- Oversee daily public areas and ensure all common areas are guest-ready
Office & Facility Coordination
- Act as the primary contact for building management (HVAC, maintenance, parking access, cleaning, etc.)
- Coordinate vendor visits and service appointments
- Monitor office supply inventory and manage orders
- Handle and process incoming/outgoing mail and deliveries
- Assist with coordination of meetings
Executive Support
- Provide calendar coordination for leadership when necessary
- Assist with admin office tasks including budget prep and project management
- Support internal event planning and social media marketing initiatives
- Attend marketing events and visit referring physician practices
Team Engagement & Culture
- Plan or assist with engagement activities and informal team gatherings
Qualifications
- High school diploma or equivalent required; Associate or Bachelor’s Degree preferred
- 3 years in office administration, reception, or executive support roles
- Experience handling confidential information and supporting senior leaders
- Strong written and verbal communication skills
- High attention to detail, follow-through, and professionalism
- Proficient in Microsoft Office Suite; Concur or related systems is a plus
Orthopaedic Solutions Management is a Drug Free Workplace
We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.