Facilities Manager - Texas Orthopedics

Description

GENERAL JOB DESCRIPTION:

Responsible for ensuring all facilities and grounds are operational, clean, secure and compliant with health and safety guidelines. Supervise the Building Engineer and manage vendor relations. Serve as point person for property owners and associations.

ESSENTIAL FUNCTIONS:

• Responsible for the supervision of Building Engineer staff including all supervisory functions; hiring, training, job orientation, compensation, evaluations, counseling, discipline/termination and staff matters.
• Serve as a liaison for the staff, leadership and physicians to the Administrator in the organization.  Collaborate with other managers to insure smooth operations.
• Develop and maintain relationships with various vendors and contractors as it relates to facility maintenance and operations. Obtain bids for jobs requiring skilled labor or large projects.
• Manage invoicing for all contractual work and routine services. Assess completed work for quality before release of payment.
• Responsible for identifying facility improvement initiatives.
• Oversee completion of projects pertaining to facility maintenance, which includes planning, managing timelines and communicating with appropriate parties.
• Create and maintain annual budgets for operational expenditures and planned capital projects.
• Serve as point of contact for all matters related to property insurance.
• Responsible for the internal and external cleanliness of the building and property, includes oversight of custodial operations.
• Ensure all facilities meet city code requirements and other ordinances.
• Oversee and coordinate routine safety inspections and fire drills.
• Support Building Engineer and provide hands-on assistance on occasion for basic maintenance related items.
• Ensure work orders are being addressed and completed to standard.
• Procure equipment, building furniture and supplies to support operations.
• Create reports on projects, repairs or safety events as needed.
• Assist in organizing leases and other contractual agreements.
• Communicate with facility owners and associations and lead meetings accordingly.
• Able to address after hours emergencies.
• Additional duties as required.

Qualifications

QUALIFICATIONS

Education: High school diploma or GED is required.

Experience: Minimum of four years of facility management experience, preferably in the healthcare setting.

Licensure/Certifications: Certified Facility Manager credential, or equivalent preferred.

Special Skills:

• Strong working knowledge of Microsoft Office (Outlook, Word and Excel)
• Must possess outstanding interpersonal skills and be capable of dealing with medical and administrative staff, physicians, patients and the public.
• Knowledge of OSHA and other safety policies and procedures.
• Knowledge of HVAC, fire safety, electrical, plumbing and other facility related systems.
• Knowledge of governmental regulations and compliance requirements pertaining to healthcare facilities.
• Must have knowledge of basic accounting and finance principles.
• Skilled in planning and maintaining a facility budget.
• Skilled in exercising initiative, judgment, problem solving and decision-making.
• Skilled in negotiating contract bids.
• Skilled in managing lease contracts.
• Must be highly organized, but flexible and able to adjust priorities.
• Must be detail oriented.
• Ability to communicate clearly and effectively in writing and verbally in one-on-one and in group settings.
• Must possess strong active listening skills.
• Must be highly professional and maintain confidentiality of information.
• Must be able to work in both a team setting and independently.

Physical Demands:

• Ability to sit for long periods of time.
• Ability to lift and carry items weighing up to 50 pounds.
• Must have adequate visual acuity to read, the ability to interpret and understand written material and assess the quality of work.
• Must have adequate hearing and speaking abilities to interact appropriately with others, including patients and co-workers.

Environmental Working Conditions:

• Office setting
• Travel to satellite offices, as needed