Lead Staffing Clerk 8 hr.

Start Date:

Open Until Filled. This position is for internal applicants only.

Qualifications:

• High School graduate or equivalent
• Medical Terminology
• Previous Staffing Clerk Experience
• Prior supervisory experience
• Demonstrated experience in leadership and communication skills.
• Ability to function calmly in high stress situations
• Computer, typing and communication skills

Duties &
Responsibilities:

Job Summary

The function of the Lead Staffing Clerk is to provide communication and leadership between Staffing Clerks on all shifts and acts as a resource person for the other Staffing Clerks to insure continuity in training new employees, and carrying out Staffing Clerk related policies and procedures.

Duties

Staffing Units:

• Implements established departmental staffing plans for Nursing Administration (Staffing Office).
• Adjusts staffing levels according to patient acuity, census and special needs
• Reviews staff available for current shift and next shift and anticipates needs. Revises staffing as changes occur.
• Accepts and logs phone calls regarding illness and personal emergencies and replaces staff as needed. Notifies department Nurse Manager of any trends or patterns being established.
• Logs messages regarding availability of staff or necessary changes in schedules.
• Understands staffing policies in regards to scheduling and time off requests and abides by them.
• Calls staff as needed in a timely manner and does so according to policy.
• Consults Nurse Managers as resource for staffing concerns or questions.
• Completes regulatory staffing reports (hours per patient day).
• Reviews schedule and attendance in identified software, updating and revising as indicated.
• Uses identified methods for adding new staff into staffing software.
• Uses identified methods for removing terminated staff from the staffing software program.
• . Acts as a resource for all staffing software-related questions.

Bed Control: Arrange for patient bed assignment

• Ensures that patient bed assignments are appropriate based on needs of patient, skills of staff, infection control policies and preferences of Physician.
• Communicates with charge nurse for appropriate placement of patient
• Considers qualifications and availability of staff in determining bed assignment.
• Has knowledge of respiratory isolation rooms and which diagnosis require respiratory isolation.
• Accurately completes admission/non-scheduled procedure form and distributes copies appropriately. Notifies appropriate staff for add-on or emergent procedures.

Bed Control: Responds appropriately to maximum bed capacity

• Considers alternative bed assignments (i.e. ICU, OB) when Medical Surgical Units are full.

Communication

• Communicates effectively with Nurse Managers, nursing staff, other departments and Vice President of Nursing.
• Notifies Supervisors of changes in census or staffing as it occurs.
• Notifies staff of changes in schedules and approval or denial of requests for time off in a timely manner.
• Acts as a resource for staff’s questions regarding staffing and scheduling.
• Notifies appropriate departments of admissions, discharges and transfers.
• Discusses problems regarding staffing and scheduling with Nurse managers.
• Teaches new staff how to use staffing-related software programs.

Management Skills

• Provides direction, in real-time, to other staffing clerks. If necessary, consults with Nursing Supervisor or VP of Nursing for additional direction.
• Approves/denies all vacation requests for the staffing office.
• Creates schedules monthly with approved vacations, and communications with staff for schedule changes.

Other Info:

Lifting Requirements:Semi-Sedentary: Sits and walks throughout workdayGenerally lifting objects not more than 25 Ibs. and/or carrying objects weighing 10 Ibs.

Job Posted:

03/31/2026

Contact Name:

Human Resources

Contact Phone:

530.712.2137

Contact Email:

hrrecruiting@orohosp.com