Payroll Specialist

SUMMARY

The Orleans Parish Sheriff’s Office, New Orleans, Louisiana, provides the care, custody, control, and rehabilitation of inmates. We are committed to providing the highest level of service and security to the court systems, the execution of court mandates, and the protection of

individuals’ rights and freedoms. Our Mission will be achieved through innovative leadership

and programs, as well as the dedication and diligence of our employees.

A Payroll Specialist is able to use payroll software with accuracy and efficiency. Exhibit great number skills and can be trusted with sensitive information. This position requires great communication skills to interact with colleagues and executives. The goal is to ensure personnel receive correct compensation promptly and effectively manage reporting required by the State of Louisiana.

JOB RESPONSIBILITIES

Benefits Support:

• Gather information on hours for each employee.
• Calculate the overtime, deductions, and all payroll functions effectively using payroll software.
• Receive approval from management for payments when needed.
• Administer statements of payment to personnel either electronic system or distribute as needed manually or electronically.
• Process taxes and payments for employee benefits
• Keep track of hourly rates, wages, compensation benefit rates, new hire information etc.
• Address issues and questions regarding payroll from employees and superiors.
• Fill incoming and outgoing calls as well as manage office visits by employees.
• Process and submit State Supplemental Pay reporting required by the State of Louisiana.
• Proven experience as a payroll specialist or related field.
• Solid understanding of accounting fundamentals and payroll best practices.
• Very good knowledge of legislation and regulations of the field.
• Proficient in MS Office and good knowledge of relevant software (e.g. Kronos, ADP) and payroll databases.
• Trustworthy with attention to confidentiality.
• Outstanding organizational ability with great attention to detail.
• Excellent communications skills

REQUIREMENTS

• High School graduate or GED
• Prefer Bachelor's degree in Business Administration
• Three to five years of experience in Payroll or related field
• Knowledge of Payroll guidelines and common practices

Ability to:

• Ability to manage time efficiently and effectively
• Ability to communicate at all levels of the agency
• Ability to handle multiple tasks simultaneously
• Ability to think on a macro level and problem-solve as necessary
• Courteously handle requests from; employees and others in often irate, stressful , or contentious situations;
• Ability to meet critical deadlines
• Establish and maintain effective working relationships with fellow employees.
• Communicate clearly and concisely in English, verbally , and in writing with problems involving several concrete variables in standardized situations.

Required Skills and Competencies:

• Computer aptitude
• Skills with Microsoft Office Applications (i.e., MS Word, Excel, PowerPoint, etc.)
• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Communication skills
• Problem-solving skills
• Teamwork
• Ethical Practice
• Ability to meet deadlines