What are the responsibilities and job description for the Receptionist - HR Assistant position at Orion Security Solutions?
Position Title: Receptionist – HR Assistant
OSS Headquarters: Edmond, OK
Location: Edmond, OK
Position Summary
The Receptionist–HR Assistant provides administrative and human resources support to ensure smooth daily operations across all Orion Security Solutions locations. This role serves as a central point of contact for office coordination, employee support, and HR administration. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple priorities.
Key Responsibilities
- Provide front-desk coverage, answer and route calls, and respond to inquiries professionally
- Perform general administrative duties including data entry, filing, scanning, and document management
- Support HR functions such as onboarding and offboarding, employee file maintenance, resume screening, and compliance tracking
- Prepare and proofread correspondence, reports, and presentations
- Coordinate mail, shipping, certified mail, and package deliveries
- Assist with scheduling meetings, trainings, and company events, including catering and logistics
- Manage office supplies, uniforms, snacks, and vendor coordination across multiple locations
- Support employee engagement initiatives such as birthdays, anniversaries, and special recognition
- Maintain confidentiality and handle sensitive information with discretion
- Perform additional administrative and HR duties as assigned
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
- 2 years of administrative or HR support experience preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational, communication, and time-management skills
- Ability to work independently and collaboratively in a fast-paced environment
- Experience with HR or applicant tracking systems is a plus
Work Environment & Physical Requirements
- Office-based role with occasional travel between company locations
- Prolonged periods of sitting and computer use
- Ability to lift up to 20 pounds occasionally