Executive Assistant

Orion Innovation is a premier, award-winning, global business and technology services firm. Orion delivers game-changing business transformation and product development rooted in digital strategy, experience design, and engineering, with a unique combination of agility, scale, and maturity. We work with a wide range of clients across many industries including financial services, professional services, telecommunications and media, consumer products, automotive, industrial automation, professional sports and entertainment, life sciences, ecommerce, and education.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments
• Arrange travel, accommodations, and itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Act as a liaison between executives and internal/external stakeholders
• Screen calls, emails, and requests, handling them when appropriate
• Organize and maintain files, records, and confidential information
• Coordinate meetings, including agendas, minutes, and follow-ups
• Assist with project management and track deadlines
• Handle expense reports and basic budgeting tasks
• Support event planning and logistics when needed
  
  
  

Required Qualifications

• Proven experience as an Executive Assistant
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of discretion and confidentiality
• Proficiency in office software (e.g., Microsoft Office, Google Workspace)
• Ability to multitask and prioritize effectively
  
  
  

Preferred Qualifications

• Bachelor’s degree in Business Administration or related field
• Experience supporting C-level executives
• Strong problem-solving and decision-making skills
  
  
  

Key Competencies

• Attention to detail
• Professionalism and reliability
• Adaptability and flexibility
• Strong interpersonal skills
• Proactive mindset
  
  
  

Work Environment

• Typically office-based onsite 5 days a week
• May require occasional extended hours based on executive needs
  
  
  

Orion is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, citizenship status, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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Orion Systems Integrators, LLC And Its Subsidiaries And Its Affiliates (collectively, “Orion,” “we” Or “us”) Are Committed To Protecting Your Privacy. This Candidate Privacy Policy (orioninc.com) (“Notice”) Explains

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• How we handle that information; and
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Your use of Orion services is governed by any applicable terms in this notice and our general Privacy Policy.