Administrative Assistant

Description

The Organo Group leverages the technologies it has cultivated through long experience with water treatment to contribute to the industries that create the future, and to the development of societal infrastructure. Water is a precious asset, shared by all life forms on the planet. It has been Organo's central theme throughout its history, and the company continues to pursue a deeper understanding of water and to nurture water-related technologies. Organo brings the powerful benefits of this life-sustaining resource to the development of societal infrastructure, to leading-edge industry, and to daily life.

For more information on Organo USA, please visit https://www.organo.co.jp/english/.

Summary

The Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Reporting Relationships

The Administrative Assistant reports to the Administrative Office Manager.

Major Duties and Responsibilities

• Answers and transfers phone calls, screening when necessary.

• Welcomes and directs visitors and clients.

• Maintains filing systems as assigned.

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

• Responds to and resolves administrative inquiries and questions.

• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

• Prepares agendas and schedules for meetings.

• Records and distributes minutes or other records for meetings.

• Maintains office supplies and coordinates maintenance of office equipment.

• Maintains a system for recording expenses.

• Performs other related duties as assigned.

Education

• Associates degree required; Bachelors degree in related field preferred.

• Three to five years of experience in an administrative role.

Skills and Qualifications

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Proficient in Microsoft Office Suite or related software.

• Excellent organizational skills and attention to detail.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

Organo USA, Inc. is an Equal Opportunity Employer M/F/Disabled/Veterans

Qualifications