PART TIME SUBSTITUTE SCHEDULER - GATEWAY COLLEGE PREP SCHOOL GEORGETOWN, TEXAS

JOB TITLE: SUBSTITUTE SCHEDULER  TEAM: SUPPORT STAFF REPORTS TO: HEAD OF SCHOOL/PRINCIPAL SUPERVISES: NA FLSA STATUS: NON-EXEMPT (PART TIME -HOURLY) CALENDAR DAYS: 176 - 20 HOURS A WEEK  LOCATION: GATEWAY COLLEGE PREPARATORY SCHOOL, GEORGETOWN TEXAS POSITION SUMMARY:  Responsible for filling teacher absences and scheduling substitute teachers to cover classes to ensure they are adequately staffed. Handle administrative task including but not limited to keeping accurate records of sub jobs and hours, training and communication and assist with substitute recruitment. This role requires strong organizational, communication, and problem solving skills to maintain a smooth and effective learning environment. DUTIES AND RESPONSIBILITIES: Prepare substitute verification records for payroll to then review and process  Responsible for scheduling substitute jobs   Assist with sub application screening, interviewing and recommendation to ensure an adequate pool of qualified subs are available Tracking sub onboarding online training  Ensuring all classes are covered Assisting staff with sub needs/coverage  Printing and prepping daily sub rosters  Maintain sub board and digital files Maintain sub sign in/out sheets Complete Daily sub verification records for payroll to then review & process Help cover classes if a sub is running late but would be on rare occasions Provide general administrative support as needed  Maintain campus wide sub roster  Onboard new subs to campus procedures  Maintain sub badges  Submit sub extra help forms  Maintain and reset sub email password and computer log in information Maintain sub loaner computers Communicate sub needs with admin, staff and subs Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material   Provide customer service to all stakeholders including staff, students, parents, administrators, subs, and other community members Support with office clerical & data entry duties Help with special projects when requested Perform other duties as assigned WORKING CONDITIONS:  Mental & Physical Demands / Environmental Factors: Normal for an office environment. Ability to communicate effectively (verbal and written) Ability to operate computer and other office machines Repetitive hand motions Prolonged use of computer terminal Work with interruptions Must be able to lift up to 20 lbs KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED: Knowledge of:       Proficient skills in typing, computer (to include major word processing, database, spreadsheets in Excel and Google and integrated software programs), file maintenance and other office machines. Proficiency in using social media and web communications strongly preferred.  Basic reading, writing, and arithmetic skills required.  Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills, and the ability to positively interact with students (K-12) is critical. Effective organizational, communication, and interpersonal skills Ability to meet established deadlines Experience:        Three to five years of administrative/data entry experience preferably in a public education environment Education:       High school diploma or GED, some college preferred.

Salary : $17 - $20