What are the responsibilities and job description for the SENIOR ADMINISTRATIVE ASSOCIATE position at Orenda Charter School District?
- Provide office and clerical support for Head of School and other campus Administrators & Coordinators, schedule appointments; arrange meetings and conferences as necessary
- Create and distribute documents and other communications with Microsoft Office, Google, and social media sources.
- Maintain hard copy and electronic filing system
- Manage school master calendar and make sure it is up to date for website
- Assist in the maintenance of student records, and other confidential information
- Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material.
- Collect information, compose and create correspondence and reports; compile and format
- Design spreadsheets and databases; prepare, process and distributes a variety of materials
- Perform special projects when requested
- Assist with various data entry such as for enrollment or attendance (during peak seasons)
- Provide customer service to all stakeholders including staff, students, parents, administrators, subs, and other community members
- Place and screen telephone calls for supervisors; relay information and keep school staff informed of matters
- Assist with special events such as graduation, training, back to school, staff appreciation, etc.
- Assist with Principal (school) activity fund to help raise funds to support campus staff appreciation and other initiatives
- Receive, count, & verify money for various activities (as needed for dual control) and assist to prepare deposits
- Assist staff with paperwork and procedures
- Review paperwork to be complete before sending to supervisor for approval
- Keep spreadsheet of collections owed and send letters concerning fines owed for obligations
- Review time cards and prepare for supervisor to approve
- Follow-up with staff on absences and notes or required documentation
- Assist with gathering various payroll forms that are required to be submitted regularly (missed punch form, extra duty/OT, etc.)
- Manage the substitute process, including scheduling substitutes, maintain substitute sign in/out sheets and sub board and submit to payroll regularly, assist with substitute verification records for payroll to then review and process
- Assist the receptionist staff to ensure a smooth front office experience
- Research and help with quotes for purchases as needed
- Assist with benchmark and testing material orders
- Assist with sub application screening and hiring
- Perform other duties as assigned
- Mental & Physical Demands / Environmental Factors: Normal for an office environment.
- Ability to communicate effectively (verbal and written)
- Ability to operate computer and other office machines
- Repetitive hand motions
- Prolonged use of computer terminal
- Work with interruptions
- Must be able to lift up to 20 lbs
- Proficient skills in typing, computer (to include major word processing, database, spreadsheets in Excel and Google and integrated software programs), file maintenance and other office machines.
- Proficiency in using social media and web communications strongly preferred.
- Basic reading, writing, and arithmetic skills required.
- Knowledge of Microsoft Office and telephone protocol.
- Duties require professional verbal and written communication skills, and the ability to positively interact with students (K-12) is critical.
- Effective organizational, communication, and interpersonal skills
- Ability to meet established deadlines
- Participation in the Texas Teachers Retirement System
- Health, Dental and Vision Insurance
- Telehealth
- Basic Life, Term Life, Permanent Life and Accident Insurance
- Short-term and Long-term Disability
- 403b and 457b Investment Plans
- Health Savings and Flexible Spending Account Options
- Critical Illness, Cancer Insurance
- Legal Services
JobID: 1764
Position Type:
Campus Support/Sr. Administrative Associate
Campus Support/Sr. Administrative Associate
Date Posted:
8/5/2026
8/5/2026
Location:
Gateway College Preparatory School
Gateway College Preparatory School
JOB TITLE: SENIOR ADMINISTRATIVE ASSOCIATE
TEAM: SUPPORT STAFF
REPORTS TO: HEAD OF SCHOOL/PRINCIPAL
SUPERVISES: NA
FLSA STATUS: NON-EXEMPT (HOURLY)
CALENDAR DAYS: 215
SALARY RANGE: $22.15 to $27.02 PER HR
LOCATION: GATEWAY COLLEGE PREPARATORY SCHOOL, GEORGETOWN TEXAS
POSITION SUMMARY:
Provide administrative support to the Head of School and Gateway College Prep Administrators. Duties include complex data analysis, prepare correspondence and reports, general clerical support, scheduling appointments/meetings and assisting with project based work. Promptly and efficiently direct all parental and student concerns to the appropriate office(s). Project a professional and positive company image through in-person and phone interaction with all stakeholders.
DUTIES AND RESPONSIBILITIES:
WORKING CONDITIONS:
KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED:
Knowledge of:
Experience: Three to five years of administrative/data entry experience preferably in a public education environment
Education: High school diploma or GED, some college preferred.
BENEFITS: Should you enroll in medical plan; Orenda Education makes a $425 monthly contribution towards employees' premiums.
We offer a comprehensive package of benefit options, including:
Salary : $22 - $27