What are the responsibilities and job description for the Events Associate position at Oregon Symphony?
JOB DESCRIPTION
Events Associate
EXEMPT STATUS: SALARIED (EXEMPT)
REMOTE HYBRID ELIGBLE: YES
DEPARTMENT: DEVELOPMENT
REPORTS TO: DIRECTOR OF STEWARDSHIP & EVENTS
DIRECT REPORTS: NONE
EFFECTIVE/LAST UPDATED: AUGUST 25, 2025
POSITION SUMMARY:
The Events Associate plays a pivotal role in creating impactful, memorable experiences that drive the
Oregon Symphony's fundraising and donor engagement goals. This position is responsible for
producing a range of development events, including the annual Gala, while fostering relationships with
donors and in-kind partners, and sponsors. The Events Associate collaborates closely with the Director
of Stewardship & Events to meet contributed revenue goals through event ticket sales, sponsorships,
and in-kind donations.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Event Strategy & Planning
- Collaborate with the Director of Stewardship & Events to develop creative event concepts
- Manage all logistical aspects of events, including planning, budgeting, vendor and volunteer
• Oversee event setup, guest experience, program coordination, and post-event follow-up.
- Plan and develop event collateral, invitations, and announcements.
- Manage invitation lists, guest lists, and RSVP tracking in the Tessitura database and Social
Tables.
Collaboration Across Teams
- Work with internal departments to secure appearances by Oregon Symphony conductors,
- Maintain event details on internal calendars and Asana tracking systems, ensuring alignment
Relationship Management
• Build and maintain strong relationships with vendors, venues, and partners, including caterers,
- Provide excellent customer for donors and ticket buyers through both inbound and outbound
- Act as a staff liaison to the Gala Committee, supporting committee efforts to achieve attendance
and fundraising goals.
Fundraising Support
- Drive ticket and table sales for events, to support the Department’s revenue goals.
- Maintain and grow corporate sponsorships and in-kind donations.
- Manage credit card processing and tracking for event tickets.
- Manage and track budgets and accounts payable for Department events.
QUALIFICATIONS:
• Minimum of 2 years of event management experience; experience in fundraising or nonprofit
- Proficiency in MS Office and familiarity with Asana, Social Tables, and/or Tessitura database
- Excellent written and verbal communication skills in English.
- Strong organizational and multitasking abilities.
- Availability to work evenings and weekends as required.
- Access to reliable transportation for event-related travel and materials transport.
- Ability to lift and carry up objects up to 25lbs.
ADDITIONAL COMPETENCIES:
- Professionalism: Maintains a respectful, tactful approach in all interactions, manages stressful
through on commitments and maintaining integrity.
- Collaboration & Communication: Actively contributes to a team-oriented environment by
and balancing personal and group responsibilities for collective success.
- Motivation and Initiative: Displays a proactive mindset with minimal supervision, consistently
to take calculated risks and accept new responsibilities.
- Dependability: Demonstrates reliability by being punctual, meeting commitments, and adhering
adjustments are needed.
- Quality and Quantity of Work: Strives for accuracy and thoroughness, proactively seeks
maintains a balance between speed and precision in completing tasks.
WORK ENVIRONMENT
This position is currently following a hybrid work model with 2-3 days per week in the office.
This job description outlines the primary responsibilities of the position but is not an exhaustive list. The
employee may be asked to perform additional duties as necessary to support organizational goals.