What are the responsibilities and job description for the Project Coordinator position at Oregon State University?
Project Coordinator
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Please see Special Instructions for more details.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Charlie Beckers
charlie.beckers@oregonstate.edu
541-737-8529
Charlie Beckers
charlie.beckers@oregonstate.edu
541-737-8529
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
Memorial Union (MUN)
Classification Title
Project Coordinator
Job Title
Project Coordinator
Appointment Type
Classified Staff
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Project Coordinator position for the Memorial Union at Oregon State University (OSU).
The Memorial Union (MU) serves as the student union on the Corvallis campus. Our core values—Service, Inclusion, and Accountability—guide our commitment to the Oregon State University (OSU) community. Centrally positioned on campus, the MU is known as the “living room of campus.” It warmly welcomes students, faculty, staff, visitors, and the local community, striving to offer enriching learning experiences and opportunities for personal development. Our mission is to nurture student development, create valuable learning opportunities, and provide high-quality facilities and services. The MU is dedicated to offering community-centered, inclusive spaces that facilitate the cultivation of meaningful relationships.
The Memorial Union (MU) serves as the student union on the Corvallis campus. Our core values—Service, Inclusion, and Accountability—guide our commitment to the Oregon State University (OSU) community. Centrally positioned on campus, the MU is known as the “living room of campus.” It warmly welcomes students, faculty, staff, visitors, and the local community, striving to offer enriching learning experiences and opportunities for personal development. Our mission is to nurture student development, create valuable learning opportunities, and provide high-quality facilities and services. The MU is dedicated to offering community-centered, inclusive spaces that facilitate the cultivation of meaningful relationships.
The Project Coordinator plays a key support role within the MU Building Services Team in the planning, coordination, and execution of maintenance operations and facility project activities. This position reports to the Building Manager. This position ensures the smooth flow of work orders, effective communication among stakeholders, and timely completion of tasks. The role also supports the Capital Construction Project Manager by coordinating administrative steps, facilitating communication, and tracking progress across multiple projects and work orders.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
20% Work Order Management
- Receive, create, prioritize, assign, and monitor work orders using a Computerized Maintenance Management System.
- Provide timely feedback to team members, partners, supervisor, tenants, and other stakeholders. on work performed and timelines for repairs.
20% Coordination & Communication
- Serve as a central liaison between employees, technicians, supervisors, tenants, and other stakeholders.
- Facilitate communication to coordinate equipment downtime and project timelines.
20% Project Support
- Assist project managers by reviewing project scopes, identifying resource needs, and supporting procedural planning.
- Coordinate with internal units, external agencies, and community stakeholders to gather input and meet project requirements.
- Schedule and support meetings, hearings, and other collaborative sessions.
- Monitor project timelines and milestones, ensure procedural steps are completed, and stakeholders are informed.
- Make timeline and project plan adjustments as needed and when issues arise, keeping the client informed of any changes that may need to be made
- Support documentation and file closure upon project completion.
10% Vendor & Contractor Support
- Coordinate with external contractors – initiate work via phone or email, assist in setting up the time when the work will be performed, relay any changes to the schedule and manage billing once work is completed. Working with vendors or contractors happens on a daily basis.
- Assist in obtaining bids, scheduling services, and ensuring contract compliance.
10% Administrative
- Train and provide lead work to student employees in creating work requests, coding invoices, purchasing supplies, responding to email requests, Teams messages, and answering phone calls.
- Attend daily and weekly coordination meetings, attend schedule department meetings
- Assist in developing daily and weekly maintenance schedules.
- Coordinate reactive and preventive maintenance tasks to minimize operational disruptions.
10% Inventory & Procurement
- Monitor inventory levels of spare parts and supplies.
- Initiate purchase requisitions and ensure materials are available for scheduled work.
10% Documentation & Reporting
- Maintain accurate records of maintenance activities, inspections, and repairs.
- Pulling reoccurring reports to analyze services, collect financial reporting information and labor reports by trades/position on work orders.
- Account management for all fixed assets including purchase price, dates, location, and warranty information.
What We Require
Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program. A Bachelor’s degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience. Preference may be given to individuals with experience in a specialty area specific to the position opening.
What You Will Need
- Demonstrated ability to plan, organize, evaluate, prioritize, manage, and meet deadlines.
- Demonstrated ability to manage multiple project activities simultaneously.
- Commitment to promoting an inclusive work environment.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Experience with Work Order and facility inventory applications
- Proficiency with MS Office 365,
- Detail oriented, strong organizational skills and prioritizing tasks
- Excellent verbal, written and interpersonal skill; ability to work with staff, clients and vendors
- Experience collaborating with stakeholders, with competing priorities, in a high stakes’ environment
Working Conditions / Work Schedule
Primarily Monday – Friday daytime work schedule in a typical work center/office environment.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$28.75
Max Salary
$44.00
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/176675
Posting Detail Information
Posting Number
P05567CT
Number of Vacancies
1
Anticipated Appointment Begin Date
06/01/2026
Anticipated Appointment End Date
Posting Date
03/01/2026
Full Consideration Date
Closing Date
03/15/2026
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Charlie Beckers
charlie.beckers@oregonstate.edu
541-737-8529
Charlie Beckers
charlie.beckers@oregonstate.edu
541-737-8529
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
Salary : $29 - $44