What are the responsibilities and job description for the Office Specialist 1 position at Oregon State University?
Office Specialist 1
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by June 25, 2026.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Denise Ashley, Search Chair
Denise.ashley@oregonstate.edu
Denise Ashley, Search Chair
Denise.ashley@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
Due to funding, OSU will not sponsor immigration work authorizationfor this position (e.g., H-1B, etc.).
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
Ext Marion County Office (TEX)
Classification Title
Office Specialist 1
Job Title
Office Specialist 1
Appointment Type
Classified Staff
Job Location
Salem
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Office Specialist 1 position for the Oregon State University Division of Extension and Engagement’s Extension Marion County Office in Salem, Oregon.
This Office Specialist 1 (OS1) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Marion County. This position is also a regional team member of the Extension Service.
This Office Specialist 1 (OS1) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Marion County. This position is also a regional team member of the Extension Service.
As a team member, this OS1 provides general office support and program support for Extension Marion County office. This OS1 provides a wide range of office support including serving as the office’s reception, providing educational resources, performing record and database management, editing/updating/maintaining web/social media content and digital marketing, and providing general assistance to the public or referring individuals to the appropriate OSU Extension employee. This position also coordinates the daily usage of the Extension Marion County Office vehicles as well as the facilities needs of 4-H & Extension Service District building, under the oversight of the Administrative Office Manager.
The OS1 support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual serves broad and diverse populations and provides services that are accessible and inclusive.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s website.
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s website.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
45% – Reception
- Answer multiple phone lines, screen and direct incoming calls, respond to emails and in-person requests; return voicemails promptly.
- Greet visitors and provide instructions and directions.
- Provide excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
- Inform public about specific information and services.
- Provide information, educational resources and general assistance clientele when requested.
45% – General office support
- Handle the sale of publications.
- Take in registration funds for programs.
- Reserve conference rooms and track usage.
- Process receipts for funds/fees received (e.g., publication sales, registration funds, conference room rental, etc.).
- Pick up, open and distribute incoming mail, and prepare mailings.
- Meter and deliver all outgoing mail to USPS or other sites as appropriate, including insect and plant specimens to specialists as requested by OSU employees.
- Update and maintain Extension databases and office calendars.
- Order office supplies, equipment and building cleaning supplies.
- Perform basic office equipment maintenance; coordinate service and assist with equipment, facility, and vehicle repair/maintenance scheduling as needed.
- Organize and maintain publication files, including publication orders.
- Assist with general/clerical projects as requested in all program areas as needed.
- Assist faculty with scheduling meetings, workshops and events.
- Create, proofread, and format letters, forms, memos; prepare packets and original public-facing documents per OSU branding guidelines.
- Open and close office daily per office hours and participate in daily staggered lunch hours.
- Drive/travel required for office-related errands.
10% – Other duties
- Collaborate with Administrative Office Manager and co-workers to meet office operational needs of the OSU Extension Marion County team.
- Provide information to clientele about Oregon State University’s classes, programs and resources. This includes communicating inclusively with broad and diverse audiences.
- Help maintain office work areas and contribute to periodic clean-up efforts including customer counters, workstations and conference room; and assist co-workers to secure office and conference areas.
- Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
- Complete the division’s civil rights training session(s).
- Perform other duties assigned as needed.
What We Require
Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.
What You Will Need
- Excellent customer service skills.
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
- General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms.
- Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
- Ability to engage and communicate successfully and inclusively, both in writing and verbally, with broad and diverse audiences in a professionally and culturally responsible manner.
- Ability to work independently under general supervision and use judgment in determining work methods and priorities.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
- Ability to work as a team to provide quality programs and outstanding customer service.
- Ability to manage multiple projects while completing assignments on time.
Working Conditions / Work Schedule
- Work primarily in an office setting; extensive computer use.
- Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m.
- This position is responsible for primary office coverage.
- Ability to lift, carry, push and pull educational materials and/or equipment up to 30 pounds.
- Access to a vehicle is necessary as duties will require traveling/driving to perform office support duties. Business mileage will be reimbursed based on OSU policies.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$18.06
Max Salary
$24.99
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/181011
Posting Detail Information
Posting Number
P05688CT
Number of Vacancies
1
Anticipated Appointment Begin Date
07/20/2026
Anticipated Appointment End Date
Posting Date
06/11/2026
Full Consideration Date
06/25/2026
Closing Date
07/09/2026
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by June 25, 2026.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Denise Ashley, Search Chair
Denise.ashley@oregonstate.edu
Denise Ashley, Search Chair
Denise.ashley@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
Due to funding, OSU will not sponsor immigration work authorizationfor this position (e.g., H-1B, etc.).
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
Salary : $18 - $25