Office Specialist 2 – OSP19-0171 (e)

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Office Specialist 2 – OSP19-0171 (e)

Oregon State Police

Public Safety Services Bureau

CJIS – Criminal Justice Information Services Division

ABIS Open Records

General Headquarters

Salem, Oregon

****This recruitment is for one (1) Limited Duration position set to end on/before June 30, 2021. Position may be terminated or extended based upon approved funding.

About the Agency-

We are the provider of Premier Public Safety Services for Oregon each and every day. Our mission is to enhance the livability and safety for the State of Oregon by protecting the people, property, and natural resources of the State.

Our Mission -

Founded in 1931, our mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property, and natural resources. 

We Value –

• Honor – We will honor the mission entrusted to us by preserving and protecting the public’s safety.
• Dedication – We are dedicated to delivering excellent public safety services.
• Loyalty – We are loyal to the agency’s public safety mission and the citizens we serve.
• Compassion – We will serve all people and fulfill our duties with the utmost understanding and empathy.
• Integrity – We will act with the highest level of responsibility and accountability in accordance with the public’s interest and trust.

The OSP workforce is comprised of more than 1,400 sworn and professional staff in the areas of patrol, criminal investigation, forensic services, medical examiner, state fire marshal, gaming regulation, fish and wildlife regulation, public safety communications, and information management with a biennial budget of approximately $500 million total funds. For more information about the Oregon State Police, please click here.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

What will you do?

Respond to public inquiries regarding criminal histories through the Open Records process.  Provide backup to public fingerprinting services. Participate in quality control procedures for CJIS functions.

What’s in it for you!

We offer full medical, vision, and dental benefits with paid sick leave, vacation, personal leave, and 10 paid holidays a year. If you have a desire to make a difference in the lives of Oregonians, apply today!

To Qualify:

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;

OR

An Associate's degree in Office Occupations or Office Technology;

OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

LEDS certification required after initial hire date.

Notary Certification required after initial hire date.

Preferred Skills:

• Ability to work independently
• Problem solving skills
• Experience with time management, organization and meeting deadlines
• Demonstrated ability to understand policy or procedure manuals, handbooks, or other types of reference materials to incorporate into future decision-making
• Demonstrated ability to apply excellent internal and external customer service skills

If you would like to request a copy of the position description, please send your request to OSPHR@osp.oregon.gov.

If you would like to retain a copy of this announcement, please print a copy before submitting your application.  Once you submit your application, you will not be able to view the announcement.

Additional Information:

Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process. You cannot save your progress and come back to it later.

After you apply: Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions. These can be found under the “My Applications” section. Make sure to complete these tasks or actions before the job announcement closes. Be sure to check both your email and Workday account for updates regarding this recruitment.

Selection Process: The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Do not attach extra documents. We will only review documents that we ask for. Please note that your application material will be evaluated for grammar, spelling and punctuation. Qualified applicants whose background most closely matches the needs of the position will be invited to interview.

If you require an alternate format in order to complete the employment process, you may contact Human Resources by email at OSPHR@osp.state.or.us.

Communication:  All communication regarding your application and status will be done by e-mail. To ensure clear communication, please unfilter emails from Workday.com.

Background check:  Prior to being offered a position, finalists must pass a fingerprint-based security/criminal record background check, and some higher level positions may include a thorough background investigation.  Conviction of a crime will not automatically preclude appointment. Adverse background data may be grounds for immediate disqualification. 
 
For more information on veterans' preference points, visit:
http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtml

The Oregon State Police is an equal opportunity, affirmative action employer committed to workforce diversity and inclusion.