What are the responsibilities and job description for the Trade Show Manager position at Oregon Restaurant & Lodging Association?
Trade Show Manager
Oregon Restaurant & Lodging Association
BASIC FUNCTIONS: Drives revenue and execution for the Northwest Food Show and future show opportunities. Owns booth sales, coordinates with business development on sponsor fulfillment and marketing on show promotion,and runs full show production from planning through post-event reporting. Reports directly to the COO.
This is an exempt, salaried position.
PRIMARY RESPONSIBILITIES
Sales & Revenue
- Sells trade show booths to hit annual budget targets.
- Coordinates with the Director of Business Development on sponsor benefit fulfillment at the show.
- Identifies new show opportunities and industry sectors for expansion.
- Tracks booth payments and reviews monthly P&L with the COO and accounting.
Show Production
- Owns the annual budget, production calendar and keeps every deadline on track.
- Negotiates venue, decorator, hotel block, shuttle, parking, and vendor contracts.
- Runs exhibitor and attendee registration, badge production, and signage.
- Coordinates the educational program and chef demo stage.
- Works with the Marketing Manager on the Northwest Food Show marketing materials.
Reporting & Accountability
- Provides monthly financial and performance reporting to the COO and leadership.
- Meets regularly with the COO and lead accountant on KPIs: booth sales pace, contract deadlines, budget tracking.
- Submits invoices for accounting on schedule.
WHAT SUCCESS LOOKS LIKE
Clear deadlines hit, clean communication with vendors and leadership, and booth revenue that grows year over year.
SKILLS
- Strong sales track record, ideally in events, sponsorships, or trade shows.
- Excellent communication and follow-through. This role touches vendors, exhibitors, and the board.
- Detail-oriented and deadline-driven.
- EXPOCAD experience preferred; comfort learning new event software required.
COMPENSATION
- Base: $75,000–$80,000/year, DOE
LOCATION
Portland metro area preferred. Flexible telecommute policy. Some travel required.
BENEFITS
401(k) with match, health/dental/vision, HSA/FSA, PTO.
EXPERIENCE
3 years in events management or sales preferred. Bachelor's preferred.
Pay: $75,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Do you have any experience producing a trade show? Exhibiting experience is not relevant to this position.
- Do you have experience using EXPOCAD?
- Do you currently live in the Portland metro area?
Work Location: Hybrid remote in Wilsonville, OR 97070
Salary : $75,000 - $80,000